Elite Executive Assistant to Healthcare Leaders

luriechildrens; Chicago (IL); Vor Ort; USD 33.000 - 54.000; Vollzeit

Benefits dieser Stelle

Medical, dental and vision insurance

PTO and paid holidays

403(b) with employer match

Employee assistance program

Zusammenfassung

Ann & Robert H. Lurie Children's Hospital of Chicago is seeking an experienced administrative professional to provide high-level executive support, manage complex calendars, prepare documents, and coordinate cross-functional projects for senior leaders.

This full-time role requires expert Outlook calendar skills, strong MS Office proficiency, and outstanding organizational abilities. You will collaborate with leaders and staff across departments, ensuring timely, accurate communications and

Qualifikationen

• Bachelor's degree preferred; 5 years supporting senior leadership and/or faculty required.
• Expert Outlook Calendar skills to manage multiple Outlook calendars simultaneously.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Solid organizational and time management skills with the ability to prioritize work.
• Proactive thinker; ability to anticipate and prepare ahead of need.

Aufgaben

• Provides advanced administrative support by prioritizing appointments and meetings, producing documents for leaders based on priorities.
• Assists executives with meeting management and re-prioritizes calendar as needed.
• Collaborates with leaders to define and document processes.
• Manages divisional/departmental projects.
• Produces accurate correspondence, reports, and presentations adhering to branding guidelines.
• Analyses problems and develops solutions with leaders.
• Manages events on and off site, coordinating venues, vendors, catering, AV, and telecom within budget.
• Develops and distributes meeting materials, agendas, and notes.
• Arranges executive travel and itineraries for visits and events.
• Follows finance protocols to process reimbursements and POs; tracks invoices.

Kenntnisse

Outlook calendar

MS Word/Excel/PowerPoint

Organizational skills

Time management

Proactive thinking

Project management

Ausbildung

Bachelor's degree preferred; 5 years supporting senior leadership

Jobbeschreibung

Ann & Robert H. Lurie Children's Hospital of Chicago is seeking an experienced administrative professional to provide high-level executive support, manage complex calendars, prepare documents, and coordinate cross-functional projects for senior leaders.

This full-time role requires expert Outlook calendar skills, strong MS Office proficiency, and outstanding organizational abilities. You will collaborate with leaders and staff across departments, ensuring timely, accurate communications and