Clinical & Academic Administrative Coordinator

Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); On-site; USD 26,000 - 39,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Employer paid group term life and

Disability

Health Savings Account

Flexible Spending Accounts

Paid Time Off

403(b) with 5% employer match

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago is seeking an Administrative Assistant to provide comprehensive support within the department. You will manage calendars, travel, filing, and communications, and help coordinate clinical and administrative workflows.

The role requires strong MS Office skills, excellent communication, and the ability to prioritize and solve problems while delivering high-quality service to patients, families, staff, and vendors.

Qualifications

• High school diploma or equivalent.
• Minimum two years admin experience; hospital or physician office preferred.
• Proficiency in Microsoft Office Suite.
• Ability to operate standard office equipment.
• Excellent written and verbal communication.
• Ability to prioritize projects.
• Strong attention to detail and discretion.
• Deliver high level of customer service to patients, families, employees, leaders, and external vendors.

Responsibilities

• Provides general administrative support to leaders.
• Schedules calendars and travel itineraries.
• Handles telephone calls and visitors; troubleshoots and resolves routine and some complex inquiries.
• Organizes filing systems and maintains divisional files.
• Receives messages and routes to care team.
• Maintains provider credentialing activities.
• Prepares and modifies documents using MS Office.
• Opens, sorts and distributes correspondence.
• Prepares and distributes meeting minutes.
• Maintains and orders office supplies; manages reimbursements for staff expenses.

Skills

General admin

MS Office

Communication

Problem solving

Attention to detail

Customer service

Prioritization

Education

High School Diploma/GED

Tools

MS Office Suite

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago is seeking an Administrative Assistant to provide comprehensive support within the department. You will manage calendars, travel, filing, and communications, and help coordinate clinical and administrative workflows.

The role requires strong MS Office skills, excellent communication, and the ability to prioritize and solve problems while delivering high-quality service to patients, families, staff, and vendors.