Executive Office Administrator—Calendar, Projects & Events

Lurie Children's; Chicago (IL); On-site; USD 43,000 - 71,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan

Paid time off

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago seeks an Executive Office Administrator to provide advanced administrative and project support to an executive leader. You will manage calendars, coordinate meetings, plan events, and oversee travel while ensuring alignment with senior objectives.

You will produce professional documents and reports, support process improvements, and supervise staff as needed. This role offers a comprehensive benefits package within a dynamic healthcare setting.

Qualifications

• Bachelor’s degree preferred.
• 7-10 years of experience working with executive leaders in complex organizations.
• Experience coordinating workflows in business or healthcare settings.
• Detail oriented with ability to handle multiple deadlines.
• Excellent written and verbal communication skills.
• Proficient in MS Word, Excel, PowerPoint; MS Project a plus.

Responsibilities

• Coordinates the executive leader's schedule and gatekeeps key meetings.
• Prepares meeting materials, agendas, and notes.
• Plans events and manages vendors, venues, catering, AV.
• Develops and monitors department budgets and expenditures.
• Produces professional correspondence, reports and presentations.
• Assists with process design and improvement for executives.
• Oversees travel planning and itineraries for client visits.

Skills

Executive support

Project coordination

Attention to detail

Communication

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Microsoft Project

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago seeks an Executive Office Administrator to provide advanced administrative and project support to an executive leader. You will manage calendars, coordinate meetings, plan events, and oversee travel while ensuring alignment with senior objectives.

You will produce professional documents and reports, support process improvements, and supervise staff as needed. This role offers a comprehensive benefits package within a dynamic healthcare setting.