Senior Executive & Family Manager – Founder Support

Trivium

Miami Beach (FL)

On-site

USD 90,000 - 110,000

Full time

8 days ago

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Benefits offered by this job

Annual performance bonus

Health benefits

On-site role in Miami

Job summary

Trivium in Miami is seeking an Executive Personal Assistant & Family Manager to support a founder couple in both business and family life. The role blends executive/personal assistant duties with family/household management, including calendars, travel, staff, and school coordination.

Based in Miami, the position is in-person, full-time, with a $100,000 base salary (W-2) plus annual bonus and health benefits.

Qualifications

5+ years supporting executives/entrepreneurs or high-net-worth families as an Executive/Personal Assistant, Family Assistant or Household Manager.
Proactive, anticipate-the-need mindset.
Exceptional organization and attention to detail.
Excellent written and verbal English communication.
Comfortable with technology: Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint), Slack, WhatsApp, ChatGPT/Claude.
Professional, discreet and trustworthy with family, children and confidential business information.
Comfortable working around children and in a private residence.

Responsibilities

Manage founders' calendars: scheduling, confirmations, conflicts, cancellations and rescheduling.
Monitor, organize and respond to business email and group chats when authorized.
Coordinate travel, transportation and daily schedules for family and business.
Recruit, interview and hire household staff and coordinate vendors and services.
Plan family activities and handle last-minute requests and emergencies.
Liaise with schools, doctors and providers as needed.