Executive Assistant & Office Coordinator — In-Office Miami

Pretium; Miami, Northern (FL, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) match

Health insurance

PTO

11 firm holidays

Occasional work-from-home

Year-end bonus

Job summary

Pretium Enterprise Services in Miami seeks an experienced Office Coordinator/Executive Assistant to support day-to-day office operations and multiple senior executives in the Miami office. You will manage calendars, arrange travel, and coordinate meetings.

You will handle facilities tasks, vendor relationships, expense reporting via Concur, and onboarding logistics. This in-office role offers a comprehensive benefits package and opportunities to work with a collaborative team.

Qualifications

• Minimum of five years of relevant office coordination and/or executive support experience.
• Knowledge of office coordination best practices, systems, and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• A proactive orientation, with strong attention to detail, organizational and planning skills.
• Ability to occasionally work outside standard business hours.
• Strong written and verbal communication skills.
• Maintain a high level of confidentiality.
• Collaborate effectively with an administrative team.

Responsibilities

• Maintain day-to-day office operations and facilities coordination.
• Serve as on-the-ground contact with building management.
• Coordinate with vendors and track service schedules.
• Handle purchasing, pantry, and supplies within budget.
• Plan meetings, calendars, travel, and related logistics.
• Prepare materials for meetings and gatekeep for executives.
• Process monthly expense reports via Concur.
• Provide backup support for executives and team members.
• Maintain confidentiality and professional standards.

Skills

Office coordination

Executive support

Time management

Multitasking

Communication

Attention to detail

Collaboration

Tools

Concur

Job description

Pretium Enterprise Services in Miami seeks an experienced Office Coordinator/Executive Assistant to support day-to-day office operations and multiple senior executives in the Miami office. You will manage calendars, arrange travel, and coordinate meetings.

You will handle facilities tasks, vendor relationships, expense reporting via Concur, and onboarding logistics. This in-office role offers a comprehensive benefits package and opportunities to work with a collaborative team.