Administrative Assistant/Personal Assistant

Bauhinia Search Partners; Miami (FL); On-site; USD 80,000 - 100,000; Full time

Job summary

Bauhinia Search Partners is seeking an Administrative Assistant / Personal Assistant in Miami to support a Co-Founder and Managing Partner with comprehensive executive and personal assistance. The role combines high-touch administrative duties with personal lifestyle coordination in a fast-paced venture environment.

The ideal candidate brings a strong background in administrative support, exceptional organization, and the ability to work independently while maintaining discretion.

Qualifications

• Previous experience in administrative assistance, executive support, personal assistance, office operations coordination.
• Strong organizational skills with the ability to manage multiple competing priorities.
• Excellent communication skills and a polished, professional demeanor.
• Resourceful, adaptable, and comfortable working independently.
• Demonstrated discretion when handling confidential business and personal matters.
• Strong attention to detail and a proactive, service-oriented mindset.
• Comfortable working in a dynamic environment where responsibilities may evolve.
• Proficiency with common office productivity tools, calendars, and communication platforms.
• Miami-based, with flexibility for occasional travel.

Responsibilities

• Coordinate complex calendars, appointments, meetings, and scheduling priorities.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Manage correspondence, reservations, documentation, and administrative follow-up.
• Anticipate scheduling conflicts, changing priorities, and day-to-day needs.
• Handle sensitive information with exceptional confidentiality and discretion.
• Assist with personal appointments, reservations, travel, and day-to-day logistics.
• Coordinate household-related matters, service providers, and vendors.
• Manage personal errands, purchases, deliveries, and special requests.
• Maintain organization across both professional and personal commitments.
• Proactively identify solutions and ensure important details are handled seamlessly.

Skills

Calendar management

Travel planning

Communication

Discretion

Organization

Multitasking

Independent work

Job description

Administrative Assistant / Personal Assistant

Location: Miami, FL

Compensation: $80,000–$100,000 base salary + 20% target bonus

Total Annual Cash Compensation: $96,000–$120,000

About the Opportunity

We are partnering with an established venture capital firm focused on investing in high-growth consumer brands. The firm is seeking a highly organized, resourceful, and proactive Administrative Assistant / Personal Assistant to provide comprehensive professional and personal support to its Co-Founder and Managing Partner.

This is a unique opportunity to work closely with an accomplished entrepreneur and investor in a dynamic, fast-paced environment.

The ideal candidate brings a strong foundation in administrative support, along with the flexibility and judgment to manage a wide range of business and personal responsibilities.

Key Responsibilities

Executive & Administrative Support

• Coordinate complex calendars, appointments, meetings, and scheduling priorities.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Manage correspondence, reservations, documentation, and administrative follow-up.
• Anticipate scheduling conflicts, changing priorities, and day-to-day needs.
• Handle sensitive information with exceptional confidentiality and discretion.

Personal Assistant & Lifestyle Coordination

• Assist with personal appointments, reservations, travel, and day-to-day logistics.
• Coordinate household-related matters, service providers, and vendors.
• Manage personal errands, purchases, deliveries, and special requests.
• Maintain organization across both professional and personal commitments.
• Proactively identify solutions and ensure important details are handled seamlessly.

Ideal Candidate Profile

• Previous experience in administrative assistance, executive support, personal assistance, office operations coordination.
• Strong organizational skills with the ability to manage multiple competing priorities.
• Excellent communication skills and a polished, professional demeanor.
• Resourceful, adaptable, and comfortable working independently.
• Demonstrated discretion when handling confidential business and personal matters.
• Strong attention to detail and a proactive, service-oriented mindset.
• Comfortable working in a dynamic environment where responsibilities may evolve.
• Proficiency with common office productivity tools, calendars, and communication platforms.
• Miami-based, with flexibility for occasional travel.

Especially Relevant Backgrounds

Candidates from family offices, private investment firms, professional services, hospitality, real estate, executive support, or high-touch office management environments are encouraged to apply.

What Makes This Opportunity Unique

This position offers more than traditional administrative support. It provides the opportunity to become a trusted partner to a successful entrepreneur. The right individual will enjoy variety, autonomy, direct exposure to senior leadership, and the satisfaction of keeping a demanding schedule and multiple responsibilities running smoothly.

Compensation

• Base Salary: $80,000–$100,000 annually
• Total Target Cash Compensation: $96,000–$120,000 annually

Compensation will depend on experience and qualifications.