Executive & Personal Assistant to Co-Founder – Miami

Bauhinia Search Partners; Miami (FL); On-site; USD 80,000 - 100,000; Full time

Job summary

Bauhinia Search Partners is seeking an Administrative Assistant / Personal Assistant in Miami to support a Co-Founder and Managing Partner with comprehensive executive and personal assistance. The role combines high-touch administrative duties with personal lifestyle coordination in a fast-paced venture environment.

The ideal candidate brings a strong background in administrative support, exceptional organization, and the ability to work independently while maintaining discretion.

Qualifications

• Previous experience in administrative assistance, executive support, personal assistance, office operations coordination.
• Strong organizational skills with the ability to manage multiple competing priorities.
• Excellent communication skills and a polished, professional demeanor.
• Resourceful, adaptable, and comfortable working independently.
• Demonstrated discretion when handling confidential business and personal matters.
• Strong attention to detail and a proactive, service-oriented mindset.
• Comfortable working in a dynamic environment where responsibilities may evolve.
• Proficiency with common office productivity tools, calendars, and communication platforms.
• Miami-based, with flexibility for occasional travel.

Responsibilities

• Coordinate complex calendars, appointments, meetings, and scheduling priorities.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Manage correspondence, reservations, documentation, and administrative follow-up.
• Anticipate scheduling conflicts, changing priorities, and day-to-day needs.
• Handle sensitive information with exceptional confidentiality and discretion.
• Assist with personal appointments, reservations, travel, and day-to-day logistics.
• Coordinate household-related matters, service providers, and vendors.
• Manage personal errands, purchases, deliveries, and special requests.
• Maintain organization across both professional and personal commitments.
• Proactively identify solutions and ensure important details are handled seamlessly.

Skills

Calendar management

Travel planning

Communication

Discretion

Organization

Multitasking

Independent work

Job description

Bauhinia Search Partners is seeking an Administrative Assistant / Personal Assistant in Miami to support a Co-Founder and Managing Partner with comprehensive executive and personal assistance. The role combines high-touch administrative duties with personal lifestyle coordination in a fast-paced venture environment.

The ideal candidate brings a strong background in administrative support, exceptional organization, and the ability to work independently while maintaining discretion.