In-Home Executive & Family Manager — Miami

Trivium; Miami Gardens (FL); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Annual performance bonus

Health benefits

Job summary

Trivium in Miami is seeking an Executive Personal Assistant & Family Manager to support a founder couple in both business and family life. The role combines executive assistant duties with household management, travel coordination and staff oversight.

You’ll stay two steps ahead, manage calendars, communications and daily operations while ensuring privacy, security and discretion. Strong English, tech literacy, and drive are essential.

Qualifications

• 5+ years supporting executives, entrepreneurs or high-net-worth families as an Executive/Personal Assistant, Family Assistant or Household Manager
• Proactive, anticipate-the-need mindset; you never need reminding twice
• Exceptional organization and attention to detail; deadlines are non-negotiable
• Excellent written and verbal English communication
• Comfortable with technology: Microsoft 365, Slack, WhatsApp, ChatGPT/Claude

Responsibilities

• Manage calendars, emails, confirmations, conflicts and rescheduling for founders
• Coordinate travel, driving, errands and daily transportation for family and business needs
• Recruit, interview and hire domestic staff; coordinate and manage household staff
• Plan family activities, reservations and special occasions; handle last‑minute requests

Skills

Executive support

Organization & detail

Proactive mindset

English proficiency

MS 365 tech

Job description

Trivium in Miami is seeking an Executive Personal Assistant & Family Manager to support a founder couple in both business and family life. The role combines executive assistant duties with household management, travel coordination and staff oversight.

You’ll stay two steps ahead, manage calendars, communications and daily operations while ensuring privacy, security and discretion. Strong English, tech literacy, and drive are essential.