Senior Executive Assistant – Travel & Operations (Hybrid)

AEVEX Corp.; Fort Lauderdale (FL); Hybrid; USD 55,000 - 85,000; Full time

Job summary

AEVEX Corp. is seeking an Executive Assistant to support senior leadership at our Ft. Lauderdale and Boca Raton locations in a hybrid role.

The E.A. will manage executive calendars, coordinate complex travel, prepare vouchers, and handle confidential information with professionalism. Responsibilities include arranging meetings, coordinating communications, and ensuring on-site and off-site events run smoothly, while collaborating with Finance, HR, Security, and Facilities to resolve issues and

Qualifications

• Minimum 5+ years' experience reporting to senior management, including calendar and travel coordination.
• Experience scheduling travel for management, domestic and internationalTravel arrangements.
• Strong written and verbal communication with a professional demeanor.
• Ability to handle confidential information with integrity.
• Familiarity with US DoD terminology and maritime operations preferred.

Responsibilities

• Own and manage executive scheduling to align with priorities.
• Coordinate complex domestic and international travel and itineraries.
• Prepare travel vouchers and process expense reports.
• Schedule meetings, coordinate communications, and arrange on-site/off-site events.
• Ensure compliance with company policies and maintain professional correspondence.
• Collaborate with Finance, HR, Security, and Facilities to resolve issues.
• Maintain documentation and manage confidential information.
• Attend full-time schedule reliably.

Skills

Communication

Professionalism

Deadline-driven

Organizational skills

Interpersonal skills

Confidentiality

Problem solving

Office management

DoD terminology

Maritime knowledge

Education

BA preferred

Job description

AEVEX Corp. is seeking an Executive Assistant to support senior leadership at our Ft. Lauderdale and Boca Raton locations in a hybrid role.

The E.A. will manage executive calendars, coordinate complex travel, prepare vouchers, and handle confidential information with professionalism. Responsibilities include arranging meetings, coordinating communications, and ensuring on-site and off-site events run smoothly, while collaborating with Finance, HR, Security, and Facilities to resolve issues and