Senior Executive Assistant to VP/SVP – Healthcare Ops

Physician Recruitment; Chicago (IL); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Benefits

Sign-on bonus eligibility

Job summary

Northwestern Medicine is seeking an experienced Executive Assistant to support the VP/SVP with a broad range of clerical, secretarial, and operational duties in a fast-paced environment in Chicago, IL. The role involves confidential correspondence, calendar management, travel arrangements, and liaison with multiple departments and vendors.

The ideal candidate will have a Bachelor’s degree (or equivalent) and 7–10 years of secretarial/assistant experience, including senior-level support, with

Qualifications

• Bachelor’s degree or equivalent relevant work experience.
• Minimum of seven to ten years secretarial/assistant experience, at least three of which have been in support of senior level positions.

Responsibilities

• Composes and types correspondence, memos, and minutes from oral dictation or drafts, which may be confidential.
• Manages telephone operations; screens and directs calls.
• Receives, screens, distributes, or files all incoming correspondence and mail.
• Maintains office supplies and printed forms inventory.
• Provides calendar management support for VP/SVP; schedules meetings and rooms; arranges catering; prepares materials.
• Arranges travel under the VP/SVP’s direction.
• Monitors budget and general ledger detail; creates purchase orders; processes invoices.
• Maintains procedure manuals and communicates changes to staff.
• Designs executive presentations and reports using Microsoft Office applications.
• Keeps department personnel files and tracks staff continuing education requests.

Skills

Microsoft Office

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Northwestern Medicine is seeking an experienced Executive Assistant to support the VP/SVP with a broad range of clerical, secretarial, and operational duties in a fast-paced environment in Chicago, IL. The role involves confidential correspondence, calendar management, travel arrangements, and liaison with multiple departments and vendors.

The ideal candidate will have a Bachelor’s degree (or equivalent) and 7–10 years of secretarial/assistant experience, including senior-level support, with