Senior Executive Assistant to VP/SVP | Healthcare Exec Support

Northwestern Memorial Hospital; Chicago (IL); Vor Ort; USD 41.000 - 65.000; Vollzeit

Benefits dieser Stelle

Tuition Reimbursement

Student Loan Repayment

Professional Development

Wellbeing Fund

401(k) Matching

Medical/Dental/Vision coverage

Life Insurance

Annual salary increase and incentive

Paid time off and holidays

Zusammenfassung

Northwestern Medicine is seeking an experienced Executive Assistant to support the VP/SVP with calendar management, travel arrangements, and confidential correspondence. The ideal candidate will have Bachelor’s degree or equivalent experience and 7–10 years of secretarial/assistant experience, including senior-level support, with strong Microsoft Office skills.

This role offers a comprehensive benefits package and opportunities for professional development within a leading healthcare system.

Qualifikationen

• Bachelor’s degree or equivalent relevant work experience.
• 7–10 years of secretarial/assistant experience, including 3+ years supporting senior level positions.
• Excellent Microsoft Office skills.
• Excellent interpersonal and organizational skills; able to work in a fast-paced, confidential office.
• Ability to follow directions independently.

Aufgaben

• Composes and types correspondence, memos, and minutes from dictation or rough drafts.
• Manages telephone operations and screens/directs calls.
• Handles incoming correspondence and mail distribution.
• Maintains inventory of office supplies and forms.
• Provides calendar management for VP/SVP; schedules meetings, arranges catering, and distributes materials.
• Arranges travel for VP/SVP.
• Monitors budget and GL detail; creates purchase orders and processes invoices.
• Maintains department procedure manuals and communicates changes to staff.
• Utilizes advanced Microsoft Office applications to design executive presentations and reports.
• Keeps staff training certifications and continuing education records.

Kenntnisse

Advanced Microsoft Office skills

Interpersonal skills

Independent work ethic

Ausbildung

Bachelor’s degree or equivalent relevant work experience

Tools

Microsoft Office Suite

Jobbeschreibung

Northwestern Medicine is seeking an experienced Executive Assistant to support the VP/SVP with calendar management, travel arrangements, and confidential correspondence. The ideal candidate will have Bachelor’s degree or equivalent experience and 7–10 years of secretarial/assistant experience, including senior-level support, with strong Microsoft Office skills.

This role offers a comprehensive benefits package and opportunities for professional development within a leading healthcare system.