Executive Assistant to VPs – Oncology Department

Northwestern Medicine group; Chicago (IL); Vor Ort; USD 44.000 - 62.000; Vollzeit

Zusammenfassung

Northwestern Medicine is seeking an Executive Administrative Assistant to support two Vice Presidents in the Oncology Department. You will manage calendars, coordinate meetings, arrange travel, and prepare reports and presentations for senior leadership.

The ideal candidate is highly organized, proactive, and discreet, with advanced MS 365 skills and experience in healthcare or a large matrix organization. A strong customer service mindset is essential for cross-functional collaboration.

Qualifikationen

• Associate degree or equivalent required.
• 3-5 years in a business office with emphasis on database management and customer service.
• Advanced proficiency in Microsoft 365: Outlook, Teams, Word, Excel, PowerPoint.
• BA degree or equivalent plus 5 years business experience preferred.

Aufgaben

• Manage complex and frequently changing executive calendars.
• Coordinate meetings, events, and engagements for two Vice Presidents.
• Arrange travel and process expense reports accurately and efficiently.
• Prepare correspondence, presentations, and executive materials.
• Monitor deliverables and ensure timely follow-through across stakeholders.

Kenntnisse

Calendar management

Executive support

Communication

Discretion

Ausbildung

Associate degree or equivalent

BA degree or business equivalent

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Jobbeschreibung

Northwestern Medicine is seeking an Executive Administrative Assistant to support two Vice Presidents in the Oncology Department. You will manage calendars, coordinate meetings, arrange travel, and prepare reports and presentations for senior leadership.

The ideal candidate is highly organized, proactive, and discreet, with advanced MS 365 skills and experience in healthcare or a large matrix organization. A strong customer service mindset is essential for cross-functional collaboration.