Senior Executive Assistant for Two Oncology VPs

Northwestern Medicine; Chicago (IL); Sur place; USD 60 000 - 85 000; Plein temps

Résumé du poste

Northwestern Medicine is seeking an Executive Administrative Assistant to support two Vice Presidents in the Oncology Department. The role requires exceptional communication, discretion, and the ability to manage priorities in a fast-paced academic medical center environment.

The successful candidate will coordinate calendars, meetings, travel, and expense reports, and will prepare correspondence and presentations for executive leadership.

Qualifications

• Associate degree or equivalent relevant work experience.
• 3–5 years in a business office with emphasis on database management and customer service.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Ability to organize independently and communicate effectively.

Responsabilités

• Manage complex, frequently changing calendars for two VPs in Oncology.
• Coordinate meetings, events, and executive engagements; arrange travel.
• Prepare and process expense reports and reimbursements accurately.
• Prepare correspondence, presentations, and executive communications.
• Monitor deliverables and ensure timely follow-through among stakeholders.

Connaissances

Calendar management

Microsoft 365

Interpersonal skills

Independent thinking

Database management

Customer service

Formation

Associate degree or equivalent

Outils

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Description du poste

Northwestern Medicine is seeking an Executive Administrative Assistant to support two Vice Presidents in the Oncology Department. The role requires exceptional communication, discretion, and the ability to manage priorities in a fast-paced academic medical center environment.

The successful candidate will coordinate calendars, meetings, travel, and expense reports, and will prepare correspondence and presentations for executive leadership.