Strategic Executive Assistant to VP Leadership

Northwestern Medicine; Palos Park (IL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Benefits

Job summary

Northwestern Medicine is seeking an Executive Assistant to support the VP/SVP with superior organizational and communication skills. The role requires handling confidential documents, coordinating travel, budgets, and calendar management while maintaining professional liaison with departments and vendors.

Ideal candidates will have 7–10 years of secretarial experience, a bachelor’s degree (or equivalent), and proven proficiency in Microsoft Office within a fast-paced healthcare environment.

Qualifications

• Bachelor’s degree or equivalent relevant work experience.
• 7–10 years secretarial/assistant experience, at least 3 years with senior level positions.
• Excellent Microsoft Office skills.
• Excellent interpersonal and organizational skills.
• Ability to follow directions independently.

Responsibilities

• Composes and types correspondence, memos, and minutes accurately and confidentially.
• Manages telephone operations; screens and directs calls.
• Receives, screens, distributes or files incoming mail and correspondence.
• Maintains inventory of office supplies and printed forms.
• Provides calendar management for VP/SVP; coordinates meetings and catering.

Skills

Microsoft Office

Interpersonal skills

Organizational skills

Confidentiality

Education

Bachelor’s degree or equivalent experience

Job description

Northwestern Medicine is seeking an Executive Assistant to support the VP/SVP with superior organizational and communication skills. The role requires handling confidential documents, coordinating travel, budgets, and calendar management while maintaining professional liaison with departments and vendors.

Ideal candidates will have 7–10 years of secretarial experience, a bachelor’s degree (or equivalent), and proven proficiency in Microsoft Office within a fast-paced healthcare environment.