Executive Leadership Assistant & Project Coordinator

Northwestern Memorial Healthcare; Chicago (IL); On-site; USD 42,000 - 68,000; Full time

Job summary

Northwestern Memorial Healthcare is seeking an Executive Administrative Assistant to support Department Chairs and Vice Presidents. You will manage calendars, coordinate meetings, prepare materials, and handle sensitive information with discretion.

The role requires 3–5 years of office experience, an associate degree or equivalent, strong Microsoft Office skills, and the ability to work independently in a fast-paced, team-oriented environment.

Qualifications

• 3-5 years of experience in a business office with a strong emphasis on administrative support and customer service.
• Experience using Microsoft Office suite to produce high-quality documents and presentations.
• Ability to manage multiple tasks with attention to detail and strong organizational skills.

Responsibilities

• Independently provides high-level administrative support to executive personnel and the division.
• Projects as a manager for special initiatives; conducts analyses and recommends improvements.
• Creates and revises systems and procedures by analyzing operations and records.
• Manages executive calendars, meetings, and materials; screens communications and prioritizes requests.
• Plans events and meetings; prepares and distributes materials for organizational staff.

Skills

Project management

Communication

Interpersonal skills

Independent judgment

Education

Associate degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Northwestern Memorial Healthcare is seeking an Executive Administrative Assistant to support Department Chairs and Vice Presidents. You will manage calendars, coordinate meetings, prepare materials, and handle sensitive information with discretion.

The role requires 3–5 years of office experience, an associate degree or equivalent, strong Microsoft Office skills, and the ability to work independently in a fast-paced, team-oriented environment.