Senior Executive Assistant to VP & Leadership

MSU - Michigan State University; East Lansing (MI); On-site; USD 60,000 - 75,000; Full time

Job summary

MSU - Michigan State University in East Lansing seeks an Executive Staff Assistant to provide high-level, confidential administrative support to the Vice President and OCR leadership. The role manages calendars, meetings, travel, and prepares materials for leadership review.

Responsibilities include drafting communications, maintaining branch operations, HR liaison duties, and coordinating office-wide programs; this position requires discretion and strong organizational skills in a complex

Qualifications

• Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible University work experience.

Responsibilities

• Provide confidential executive support to the Vice President, Assistant Vice President and Office of the Vice President leadership.
• Maintain and coordinate calendars, schedule meetings, resolve conflicts, and ensure effective use of executive time.
• Coordinate travel arrangements, registrations, itineraries, and reimbursements.
• Attend meetings on behalf of branch leaders to draft minutes and action items.
• Draft, edit and distribute communications, reports and presentations for leadership.
• Oversee branch office operations, budget tracking, HR coordination, and office IT needs.
• Plan and support office-wide events, onboarding, and training.
• Execute special projects and management of operational priorities with regular updates.

Skills

Executive support

Calendar management

Travel coordination

Communication

Education

High school diploma

Tools

Microsoft 365

Job description

MSU - Michigan State University in East Lansing seeks an Executive Staff Assistant to provide high-level, confidential administrative support to the Vice President and OCR leadership. The role manages calendars, meetings, travel, and prepares materials for leadership review.

Responsibilities include drafting communications, maintaining branch operations, HR liaison duties, and coordinating office-wide programs; this position requires discretion and strong organizational skills in a complex