Senior Executive Assistant to VP Leaders

PODS Enterprises, LLC; Clearwater (FL); Sur place; USD 55 000 - 75 000; Plein temps

Résumé du poste

PODS Enterprises, LLC is seeking an experienced Executive Assistant to provide comprehensive administrative support to our Vice Presidents and leadership team. The role includes managing complex calendars, coordinating travel, and handling confidential information with discretion.

The ideal candidate demonstrates strong organizational skills, professional communication, and the ability to juggle multiple high-impact tasks in a fast-paced environment while maintaining poise and attention to

Qualifications

• Bachelor’s degree in business or related field, or commensurate experience.
• 5-7 years of administrative support experience.
• Strong organizational and project management skills.
• Good business judgment and decision-making abilities.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office Suite, Teams, Outlook, PowerPoint, and reporting tools.
• Strong interpersonal skills and ability to collaborate across levels.
• Ability to manage multiple priorities and deadlines with discretion.

Responsabilités

• Manage and control complex calendars for up to 3 Vice Presidents.
• Anticipate scheduling conflicts and propose solutions aligned with priorities.
• Coordinate meeting logistics, facilities, catering, and materials.
• Lead administrative projects with timelines and stakeholder comms.
• Arrange travel plans, itineraries, and expense reporting.
• Serve as liaison between executives, staff, customers, vendors, and partners.
• Coordinate coverage during vacations and travel; improve processes.
• Maintain confidential information on schedules, personnel, strategy.
• Support front desk operations and office administration as needed.
• Organize departmental records and key business documents.
• Prioritize high-impact tasks in a fast-paced environment.

Connaissances

Calendar management

Travel coordination

Executive liaison

Discretion

Communication

Formation

Bachelor’s degree in business

Outils

Microsoft Office Suite

Teams

Outlook

PowerPoint

Reporting tools

Description du poste

PODS Enterprises, LLC is seeking an experienced Executive Assistant to provide comprehensive administrative support to our Vice Presidents and leadership team. The role includes managing complex calendars, coordinating travel, and handling confidential information with discretion.

The ideal candidate demonstrates strong organizational skills, professional communication, and the ability to juggle multiple high-impact tasks in a fast-paced environment while maintaining poise and attention to