Executive Administrative Coordinator for VP Admin & Finance

Montana State University; Bozeman (MT); Hybrid; USD 28,000 - 41,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Montana State University is seeking an Administrative Coordinator to provide high-level support to the VP Admin and Finance Office, Staff Senate, and sub-units within the division. The role emphasizes exceptional customer service, organization, and adaptability in a fast-changing environment.

The candidate will handle meetings, travel plans, reimbursements, board agenda prep, and office operations, including equipment management and website maintenance.

Qualifications

• Progressively responsible administrative/office management experience.
• Demonstrated ability to support multiple people with interruptions and changing priorities.
• Ability to interpret and communicate detailed information in writing and verbally.
• Experience reading and interpreting financial reports and maintaining fiscal records.
• Proficiency with standard workplace software, especially spreadsheets, word processing, and presentations.

Responsibilities

• Provide exceptional customer service and office management as the main contact for inquiries.
• Deliver high-level administrative support for leaders and subunits, including meetings and travel arrangements.
• Manage office equipment replacement program and related inventory databases.
• Serve as Building Supervisor and Emergency Coordinator for Montana Hall, handling access and communications.
• Develop and maintain unit websites, create new content, and update pages as needed.
• Participate in special projects and committees; liaise with shared services and budget offices.
• Oversee payments and procurement processes, ensuring documentation and compliance.

Skills

Administrative experience

Multitasking

Communication skills

Attention to detail

Time management

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Job description

Montana State University is seeking an Administrative Coordinator to provide high-level support to the VP Admin and Finance Office, Staff Senate, and sub-units within the division. The role emphasizes exceptional customer service, organization, and adaptability in a fast-changing environment.

The candidate will handle meetings, travel plans, reimbursements, board agenda prep, and office operations, including equipment management and website maintenance.