Executive Administrative Assistant - Leadership & Events

Spence Brothers; Saginaw (MI); On-site; USD 42,000 - 60,000; Full time

Job summary

Spence Brothers in Michigan seeks an Administrative Assistant to provide comprehensive office support to staff and leadership. The role requires organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

You will coordinate calendars, meetings, travel, shipments, and communications, assist with procurement, onboarding, and special projects, and uphold confidentiality while working closely with the executive team.

Qualifications

• 5+ years of experience providing office support to employees and leadership.
• Bachelor’s degree preferred (or equivalent work experience).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Bluebeam, Adobe, Procore preferred.
• Strong organizational and time-management skills.

Responsibilities

• Screen and prioritize communications (email, phone, mail, clients, job seekers).
• Manage mail, shipments, and office supply stocking.
• Support management and estimating with drawings/printing in-house.
• Manage executive calendars, meetings and travel arrangements.
• Coordinate internal/external meetings and project initiatives.
• Assist leadership with special projects and donations/sponsorships.
• Draft and distribute employee communications as needed.

Skills

Office administration

Microsoft Office

Communication skills

Time management

Confidentiality

Education

Bachelor’s degree

Tools

Bluebeam

Adobe

Procore

Job description

Spence Brothers in Michigan seeks an Administrative Assistant to provide comprehensive office support to staff and leadership. The role requires organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

You will coordinate calendars, meetings, travel, shipments, and communications, assist with procurement, onboarding, and special projects, and uphold confidentiality while working closely with the executive team.