Senior Executive Assistant to VP

Palomar College; San Marcos (CA); Hybrid; USD 78,000 - 95,000; Full time

Benefits offered by this job

Insurance fully paid for employees and

Dependents health plans

Vacation, sick leave and 25 paid leave

Life insurance and long-term care

Employee Assistance Plan (EAP)

CalPERS enrollment

Job summary

Palomar College in San Marcos, CA seeks an Executive Assistant (to Vice President) to provide complex secretarial and administrative support. The role coordinates daily operations, maintains calendars, handles confidential information, and prepares meetings/minutes for the Assistant Superintendent/Vice President.

Work location may shift among Palomar campuses. The position is full-time with a generous benefits package, including health insurance, leave, and CalPERS.

Qualifications

• Four years of increasingly responsible secretarial experience, including experience in an administrative office operating automated equipment and systems.
• Note: For work experience, a “year” is defined as equivalent to 40 hours per week for 12 months.
• Equivalent to an Associate’s degree from an accredited institution in business administration or a related field.

Responsibilities

• Organizes and coordinates day-to-day office activities to ensure efficient operations.
• Performs administrative duties with initiative and judgment in administrator’s absence.
• Maintains calendars, responds to inquiries, and takes/transcribes minutes.

Skills

Secretarial experience

Calendar management

Administrative support

Education

Associate’s degree in business administration or related field

Tools

Microsoft Office

Office equipment

Job description

Palomar College in San Marcos, CA seeks an Executive Assistant (to Vice President) to provide complex secretarial and administrative support. The role coordinates daily operations, maintains calendars, handles confidential information, and prepares meetings/minutes for the Assistant Superintendent/Vice President.

Work location may shift among Palomar campuses. The position is full-time with a generous benefits package, including health insurance, leave, and CalPERS.