Executive Assistant to VP & Compliance Operations

Nova Southeastern University; Fort Lauderdale (FL); On-site; USD 25,000 - 39,000; Full time

Job summary

Nova Southwestern University seeks an experienced administrative professional to support the Vice-President and Office of Compliance at its Fort Lauderdale campus. You will manage calendars, coordinate meetings and travel, prepare materials, and maintain confidential records with discretion.

Responsibilities include coordinating committees, tracking timelines, supporting hiring processes, and drafting communications to ensure efficient operations and timely responses to inquiries.

Qualifications

• Advanced knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Working knowledge of business/management principles including planning, budgeting, and resource allocation.
• Thorough knowledge of administrative and clerical procedures and systems.
• Strong customer service mindset and communication skills.
• Excellent written and spoken English; grammar and composition.
• General knowledge of computer hardware/software and applications.

Responsibilities

• Provides administrative support to the Vice-President and ensures timely responses.
• Manages the Vice President’s calendar, coordinates meetings, and handles travel arrangements.
• Prepares materials in advance and anticipates needs for meetings and deadlines.
• Serves as primary contact for the Office of Compliance.
• Greets visitors and controls access to individuals.
• Coordinates agendas, materials, and minutes for committees under the Office of Compliance.
• Maintains confidential records and electronic filing systems.
• Tracks compliance timelines, deliverables, and follow-ups for initiatives and committees.
• Supports hiring, onboarding, and training of staff and student workers.

Skills

MS Office

Administration

Clerical

Customer Service

English Language

Computers & Electronics

Time Management

Education

High School Diploma or Equivalent

Job description

Nova Southwestern University seeks an experienced administrative professional to support the Vice-President and Office of Compliance at its Fort Lauderdale campus. You will manage calendars, coordinate meetings and travel, prepare materials, and maintain confidential records with discretion.

Responsibilities include coordinating committees, tracking timelines, supporting hiring processes, and drafting communications to ensure efficient operations and timely responses to inquiries.