Strategic Executive Assistant to VP, HR Services

Palomar Community College; United States; On-site; USD 78,000 - 95,000; Full time

Benefits offered by this job

Insurance fully paid for employees and

25 paid holidays

Dental and vision plans

Job summary

Palomar College is seeking an Executive Assistant (to the Vice President) at the San Marcos Campus to provide complex secretarial and administrative support. The role includes coordinating daily operations, maintaining calendars, taking minutes, and serving as a liaison with faculty, staff, and the public.

The ideal candidate has four years of secretarial experience and an associate degree in business administration or related field, with strong Microsoft Office skills and the ability to handle

Qualifications

• Four years of increasingly responsible secretarial experience.
• Associate’s degree in business administration or related field.
• Transcripts required to verify education/experience.

Responsibilities

• Organizes, coordinates, and oversees day-to-day office operations.
• Maintains administrator calendar and prepares meeting minutes.
• Screens calls, greets visitors, and manages filing systems.
• Coordinates travel arrangements and prepares agendas.
• Transcribes dictation and prepares correspondence with confidentiality.

Skills

Secretarial experience

Office management

Calendar management

Minutes taking

Communication skills

Education

Associate's degree in business administration

Tools

Microsoft Office

Data entry

Dictation equipment

Job description

Palomar College is seeking an Executive Assistant (to the Vice President) at the San Marcos Campus to provide complex secretarial and administrative support. The role includes coordinating daily operations, maintaining calendars, taking minutes, and serving as a liaison with faculty, staff, and the public.

The ideal candidate has four years of secretarial experience and an associate degree in business administration or related field, with strong Microsoft Office skills and the ability to handle