Strategic Admin Assistant to VP of Administrative Services

Merced Community College; Merced (CA); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Job summary

Merced College is seeking an Administrative Assistant to the Vice President of Administrative Services. This role provides advanced, confidential administrative support and helps keep operations across Fiscal Services, Payroll, Facilities, and IT on track.

You will manage calendars, coordinate meetings, prepare agendas and minutes, arrange travel, and assist in budget-related tasks while ensuring discretion and timeliness in a fast-paced environment.

Qualifications

• Two years of college or three years of increasingly responsible secretarial experience.
• Transcribe minutes for meetings efficiently and accurately.
• Valid California driver license or ability to obtain within 90 days of hire.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide complex, highly skilled administrative support with independent judgement.
• Maintain confidentiality of sensitive information.
• Organize office activities and coordinate workflow.
• Prepare reports, agendas, and minutes for meetings.
• Schedule appointments and manage VP's calendar.
• Coordinate travel arrangements and itineraries as needed.
• Assist in district initiatives and budget administration.
• Assist with budget monitoring and financial transactions.

Skills

Confidentiality

Administrative support

Judgement and discretion

Good communication

Time management

Education

Two years of college

Secretarial experience (3+ years)

Job description

Merced College is seeking an Administrative Assistant to the Vice President of Administrative Services. This role provides advanced, confidential administrative support and helps keep operations across Fiscal Services, Payroll, Facilities, and IT on track.

You will manage calendars, coordinate meetings, prepare agendas and minutes, arrange travel, and assist in budget-related tasks while ensuring discretion and timeliness in a fast-paced environment.