Senior Executive Assistant to the Superintendent

Calallen Independent School District; Corpus Christi (TX); On-site; USD 34,000 - 50,000; Full time

Job summary

Calallen Independent Sch Dist is seeking an Executive Assistant to the Superintendent to support the superintendent’s office, maintain calendars, handle confidential information, and coordinate board meetings. This role requires strong organizational, communication, and multitasking skills across district staff and external partners.

The position reports to the Superintendent in the Executive Office and demands prior secretarial experience, with a focus on accuracy, discretion, and professional

Qualifications

• Education: High school diploma or GED.
• Special Knowledge/Skills: Knowledge of district operations and policies; ability to read and comprehend memos; independent planning and scheduling; strong communication and interpersonal skills; ability to multi-task and prioritize.
• Experience: 5+ years of advanced secretarial experience with extensive contact with people.

Responsibilities

• Organize and post official board agenda and records for meetings.
• Attend and record minutes of executive staff and board meetings.
• Prepare all correspondence, forms, reports, manuals, memoranda, and presentations for the superintendent.
• Comply with laws, policies, and local board policy.
• Set up meetings, reserve venues, prepare materials, and arrange refreshments and catering as needed.
• Perform routine bookkeeping tasks and maintain department budget records.
• Answer calls and greet visitors; schedule appointments and maintain the superintendent’s calendar.
• Manage school board and bond election protocols; oversee travel arrangements for board members and administrators.
• Compile and file reports, maintain confidentiality, and follow safety protocols.

Skills

Executive support

Calendar management

Board meeting minutes

Confidentiality

Public relations

Interpersonal skills

Data analysis

Word processing

Education

High school diploma

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Calallen Independent Sch Dist is seeking an Executive Assistant to the Superintendent to support the superintendent’s office, maintain calendars, handle confidential information, and coordinate board meetings. This role requires strong organizational, communication, and multitasking skills across district staff and external partners.

The position reports to the Superintendent in the Executive Office and demands prior secretarial experience, with a focus on accuracy, discretion, and professional