Executive Assistant to the Superintendent

Bound Brook School District; Bound Brook (NJ); On-site; USD 45,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Job summary

Bound Brook School District invites applications for an Administrative Assistant to the Superintendent. This role provides high-level confidential executive support and coordinates the Superintendent's Office operations in a fast-paced educational setting.

You will manage calendars, schedule appointments and district events, prepare materials for board meetings, and ensure compliant handling of sensitive information.

Qualifications

• High school diploma required; Associate's degree or higher preferred.
• Minimum of three (3) years of successful experience in executive secretarial, administrative assistant, or school office operations preferred.
• Proficiency in office management systems, word processing, spreadsheets, database management, and automated office technology.
• Exceptional organizational, analytical, interpersonal, and communication skills.
• Ability to anticipate needs, manage complex priorities, and work independently in a fast-paced executive environment.
• Exercise initiative, sound judgment, and discretion while supporting executive leadership.

Responsibilities

• Provides confidential executive-level administrative support to the Superintendent and coordinates the efficient operation of the Superintendent's Office.
• Manages and prioritizes the daily operations, workflow, communications, and activities of the Superintendent's Office.
• Maintains the Superintendent's calendar and coordinates appointments, meetings, conferences, interviews, travel, and district events.
• Anticipates administrative and operational needs of the Superintendent and proactively addresses issues to ensure efficient workflow and timely follow-through.
• Independently prioritizes assignments, manages competing demands, and adapts to shifting priorities in a fast-paced environment.
• Monitors ongoing projects, deadlines, and district initiatives to ensure timely completion and follow-up.
• Researches, develops, organizes, and prepares materials, reports, correspondence, presentations, and documentation in support of executive decision-making and district operations.
• Screens inquiries, telephone calls, correspondence, and visitors, responding independently when appropriate and routing matters efficiently.
• Maintains a comprehensive understanding of district operations, priorities, procedures, and administrative expectations to effectively support executive leadership.
• Maintains highly confidential records, files, and information in accordance with district procedures and applicable regulations.
• Assists in the preparation, organization, and distribution of Board agenda materials, reports, presentations, resolutions, and official district correspondence.
• Supports Board meeting preparation and related administrative processes.

Skills

Executive support

Calendar management

Communication skills

Prioritization ability

Independent work

Education

High school diploma

Associate's degree or higher preferred

Tools

Office management systems

Word processing

Spreadsheets

Database management

Job description

Bound Brook School District invites applications for an Administrative Assistant to the Superintendent. This role provides high-level confidential executive support and coordinates the Superintendent's Office operations in a fast-paced educational setting.

You will manage calendars, schedule appointments and district events, prepare materials for board meetings, and ensure compliant handling of sensitive information.