Executive Assistant to the Superintendent: Operations

Shallowater Independent School District; Shallowater (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Shallowater Independent School District in Shallowater, Texas seeks an Executive Assistant to the Superintendent to manage the superintendent’s calendar, prepare board materials, and handle confidential information with discretion.

This full-time role requires strong organization, communication, and interpersonal skills, plus experience in office administration and data handling. The position reports to the Superintendent and supports the board of trustees.

Qualifications

• Knowledge of school district organization, operations, and administrative policies.
• Ability to read and comprehend instructions, short correspondence, and memos.
• Ability to make independent decisions regarding planning, organizing, and scheduling.
• Excellent public relations, organization, communication, and interpersonal skills.
• Ability to use software to develop spreadsheets, perform data analysis, and do word processing.
• Ability to multi-task numerous complex administrative activities.

Responsibilities

• Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.
• Record minutes of executive staff and board meetings as required.
• Prepare and post school board election as required.
• Prepare all correspondence, memoranda, and reports for superintendent.
• Comply with policies established by federal and state laws and regulations, and local board policy.
• Answer incoming calls and greet visitors; schedule appointments and maintain superintendent’s calendar.
• Assign work to executive office clerical staff and oversee completion.
• Assist with travel arrangements for board members and administrators, including hotel reservations and conference registrations.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Skills

Office administration

Calendar management

Public relations

Communication skills

Interpersonal skills

Data analysis

Word processing

Education

High school diploma or GED

Job description

Shallowater Independent School District in Shallowater, Texas seeks an Executive Assistant to the Superintendent to manage the superintendent’s calendar, prepare board materials, and handle confidential information with discretion.

This full-time role requires strong organization, communication, and interpersonal skills, plus experience in office administration and data handling. The position reports to the Superintendent and supports the board of trustees.