Executive Assistant to the Superintendent (230 days)

Calallen Independent School District; Corpus Christi (TX); On-site; USD 34,000 - 50,000; Full time

Job summary

Calallen Independent Sch Dist is seeking an Executive Assistant to the Superintendent to support the superintendent’s office, maintain calendars, handle confidential information, and coordinate board meetings. This role requires strong organizational, communication, and multitasking skills across district staff and external partners.

The position reports to the Superintendent in the Executive Office and demands prior secretarial experience, with a focus on accuracy, discretion, and professional

Qualifications

• Education: High school diploma or GED.
• Special Knowledge/Skills: Knowledge of district operations and policies; ability to read and comprehend memos; independent planning and scheduling; strong communication and interpersonal skills; ability to multi-task and prioritize.
• Experience: 5+ years of advanced secretarial experience with extensive contact with people.

Responsibilities

• Organize and post official board agenda and records for meetings.
• Attend and record minutes of executive staff and board meetings.
• Prepare all correspondence, forms, reports, manuals, memoranda, and presentations for the superintendent.
• Comply with laws, policies, and local board policy.
• Set up meetings, reserve venues, prepare materials, and arrange refreshments and catering as needed.
• Perform routine bookkeeping tasks and maintain department budget records.
• Answer calls and greet visitors; schedule appointments and maintain the superintendent’s calendar.
• Manage school board and bond election protocols; oversee travel arrangements for board members and administrators.
• Compile and file reports, maintain confidentiality, and follow safety protocols.

Skills

Executive support

Calendar management

Board meeting minutes

Confidentiality

Public relations

Interpersonal skills

Data analysis

Word processing

Education

High school diploma

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Executive Assistant to the Superintendent (230 days)

Calallen Independent Sch Dist Central Office - Corpus Christi, Texas Open in Google Maps

This job is also posted in Calallen Independent Sch Dist

Job Details

Job ID: 5918319

Application Deadline: Posted until filled

Posted: Sep 08, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title: Executive Assistant - Superintendent Exemption Status/Test: Nonexempt

Reports to: Superintendent Date Revised: May 22, 2026

Dept./School: Executive Office

Primary Purpose

Work under minimum supervision to ensure the efficient operation of the superintendent’s office and provide clerical services to the superintendent and board of trustees. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Knowledge of school district organization, operations, and administrative policies
• Ability to read and comprehend instructions, short correspondence, and memos
• Ability to make independent decisions regarding planning, organizing, and scheduling
• Excellent public relations, organization, communication, and interpersonal skills
• Ability to use software to develop spreadsheets, perform data analysis, and do word processing
• Ability to multi-task and prioritize numerous complex administrative activities

Experience:

5 years or more advanced secretarial experience with extensive contact with people

Major Responsibilities and Duties

Records, Reports, and Correspondence

• Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.
• Attend and record minutes of executive staff and board meetings as required.
• Prepare all correspondence, forms, reports, manuals, memoranda, presentations and reports for superintendent.
• Comply with policies established by federal and state laws and regulations, and local board policy.
• Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.

Accounting

• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process purchase orders and payment authorizations.

Reception and Phones

• Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators.
• Schedule appointments and maintain superintendent’s calendar.

Other

• Manages and coordinates school board and bond election protocols in conjunction with the Nueces County Clerk and in accordance with Texas Election Code.
• Assign work to executive office clerical staff and oversee completion.
• Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms.
• Compile, maintain, and file all reports, records, policies, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type: Full-Time

Salary: $25.25 to $36.25 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

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