Senior Executive Assistant to the President & Board

Beacon Hill; Pittsburgh (Allegheny County); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Benefits

Job summary

Beacon Hill is seeking an Executive Assistant in Pittsburgh, PA to support the President and Board of Trustees. The role focuses on calendar management, board coordination, and high-level communications, acting as a trusted liaison across multiple stakeholders.

The ideal candidate will have a Bachelor's degree (or equivalent) and at least five years of executive/administrative experience, with advanced Microsoft Office skills and a commitment to discretion in a fast-paced environment.

Qualifications

• Bachelor's degree preferred or equivalent experience
• Minimum of five years of executive/administrative support experience
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent written, verbal and interpersonal communication
• Ability to handle confidential information with discretion

Responsibilities

• Manage the President's complex calendar, coordinate meetings and travel arrangements, and prepare briefing materials
• Coordinate quarterly Board/committee meetings, agendas, materials, minutes, and serve as primary contact for Board members
• Draft and proofread correspondence, reports, and presentations for the President
• Act as liaison between the President's Office, senior leadership, trustees, faculty, staff, students, and external stakeholders
• Coordinate logistics for institutional events including Board functions and commencement with campus departments and vendors
• Maintain confidential records, oversee document retention, process expenses and invoices, monitor office operations and governance compliance

Skills

Calendar management

Board liaison

Executive support

Communication skills

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

PowerPoint

Job description

Beacon Hill is seeking an Executive Assistant in Pittsburgh, PA to support the President and Board of Trustees. The role focuses on calendar management, board coordination, and high-level communications, acting as a trusted liaison across multiple stakeholders.

The ideal candidate will have a Bachelor's degree (or equivalent) and at least five years of executive/administrative experience, with advanced Microsoft Office skills and a commitment to discretion in a fast-paced environment.