Executive Assistant

Beacon Hill; Pittsburgh (Allegheny County); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Benefits

Job summary

Beacon Hill is seeking an Executive Assistant in Pittsburgh, PA to support the President and Board of Trustees. The role focuses on calendar management, board coordination, and high-level communications, acting as a trusted liaison across multiple stakeholders.

The ideal candidate will have a Bachelor's degree (or equivalent) and at least five years of executive/administrative experience, with advanced Microsoft Office skills and a commitment to discretion in a fast-paced environment.

Qualifications

• Bachelor's degree preferred or equivalent experience
• Minimum of five years of executive/administrative support experience
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent written, verbal and interpersonal communication
• Ability to handle confidential information with discretion

Responsibilities

• Manage the President's complex calendar, coordinate meetings and travel arrangements, and prepare briefing materials
• Coordinate quarterly Board/committee meetings, agendas, materials, minutes, and serve as primary contact for Board members
• Draft and proofread correspondence, reports, and presentations for the President
• Act as liaison between the President's Office, senior leadership, trustees, faculty, staff, students, and external stakeholders
• Coordinate logistics for institutional events including Board functions and commencement with campus departments and vendors
• Maintain confidential records, oversee document retention, process expenses and invoices, monitor office operations and governance compliance

Skills

Calendar management

Board liaison

Executive support

Communication skills

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

PowerPoint

Job description

Executive Assistant (A1472271) Pittsburgh, Pennsylvania

Salary: USD70000 - USD70000 per year + Benefits

A higher education institution is seeking an Executive Assistant to provide administrative and operational support to the President and Board of Trustees. This role serves as a trusted liaison between the President's Office and internal and external stakeholders, ensuring effective coordination of executive priorities, Board governance activities, communications, and institutional initiatives. The ideal candidate is highly organized, professional, discreet, and thrives in a fast-paced environment. This company offers competitive compensation, comprehensive benefits, and opportunities for professional growth. Apply today!

Responsibilities:

• Manage the President's complex calendar, coordinate meetings and travel arrangements, prioritize scheduling needs, and prepare briefing materials to support executive decision-making
• Support the Board of Trustees by coordinating quarterly Board and committee meetings, preparing agendas and meeting materials, recording minutes, and serving as the primary point of contact for Board members
• Draft, edit, and proofread correspondence, reports, presentations, and other communications on behalf of the President while ensuring accuracy and professionalism
• Serve as a key liaison between the President's Office, senior leadership, trustees, faculty, staff, students, community partners, and external stakeholders
• Coordinate logistics and planning for institutional events, including Board functions, commencement activities, and special initiatives in collaboration with campus departments and vendors
• Maintain confidential records, oversee document retention practices, process expenses and invoices, monitor office operations, and ensure compliance with institutional policies and governance requirements

Requirements:

• Bachelor's degree preferred; equivalent combination of education and relevant administrative experience will be considered
• Minimum of five years of progressively responsible executive or administrative support experience, preferably within higher education or a complex organizational environment
• Advanced proficiency in Microsoft Office Suite, particularly Outlook calendar management, Word, Excel, and PowerPoint
• Exceptional written, verbal, and interpersonal communication skills with the ability to interact effectively with individuals at all organizational levels
• Demonstrated ability to manage multiple priorities, meet deadlines, exercise sound judgment, and adapt to changing demands in a fast-paced executive environment
• Proven ability to handle highly confidential information with discretion, professionalism, emotional intelligence, and a strong commitment to customer service and relationship building

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