Presidential Executive Assistant & Strategic Liaison

Community College of Philadelphia; Philadelphia (Philadelphia County); On-site; USD 90,000 - 120,000; Full time

Job summary

The Community College of Philadelphia seeks an Executive Assistant to the President to provide multifaceted administrative support, manage the President’s calendar, prepare briefing materials, and coordinate confidential communications with staff, trustees, and external partners.

The role requires discretion, strategic judgment, and the ability to handle sensitive information across evenings or weekends as necessary.

Qualifications

• Bachelor's degree required.
• Seven years of progressively responsible executive support experience.
• Exceptional discretion, political acumen, responsiveness, and anticipation of needs.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Outlook, Word, Teams, PowerPoint, and scheduling platforms.
• Ability to work evenings and weekends as needed.
• Experience supporting a president or senior executive in a large organization.
• Experience in higher education, government, healthcare, or nonprofit sectors.
• Experience using Ellucian Banner.

Responsibilities

• Manage the President's calendar, schedule, and travel arrangements.
• Prepare briefing materials and notes for presidential engagements.
• Draft and route correspondence and official communications for review.
• Coordinate internal and external meetings with stakeholders and officials.
• Supervise presidential support staff and ensure confidentiality.
• Support budget management and financial reporting processes.
• Prepare Board of Trustees meeting logistics and related tasks.
• Provide after-hours support as needed.

Skills

Discretion and confidentiality

Political acumen

Executive support

Communication skills

Independent judgment

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Teams

PowerPoint

Ellucian Banner

Job description

The Community College of Philadelphia seeks an Executive Assistant to the President to provide multifaceted administrative support, manage the President’s calendar, prepare briefing materials, and coordinate confidential communications with staff, trustees, and external partners.

The role requires discretion, strategic judgment, and the ability to handle sensitive information across evenings or weekends as necessary.