Senior Executive Assistant to the Leadership Team

Infleqtion, Inc.; Louisville (KY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Disability insurance

Health Savings Account

Unlimited PTO

401(k) match

Life and AD&D Insurance

Flexible Spending Account

FMLA / parental leave

Employee Assistance Program

Student Loan Repayment

Equity Program

Job summary

Infleqtion, Inc. is seeking a proactive Executive Assistant to support members of the executive leadership team. You will manage complex calendars across time zones, coordinate travel and meetings, and ensure follow-up actions are tracked with accountable owners.

The role requires elite organizational skills, strong communication, and discretion handling sensitive information while collaborating with science, engineering, and corporate teams in a fast-moving tech environment.

Qualifications

• 8+ years of administrative experience supporting senior executives.
• Experience managing complex calendars across multiple time zones.
• Ability to coordinate travel, meetings, and communications with discretion.

Responsibilities

• Manage executive calendars across time zones, resolve conflicts and protect time for priorities.
• Coordinate domestic and international travel, itineraries, changes, and expense reports.
• Organize leadership meetings, prepare agendas and briefing materials, track decisions and owners.
• Draft and edit correspondence and meeting materials with executive tone and accuracy.
• Serve as a professional point of contact for employees, customers, partners, investors, and external stakeholders.
• Coordinate meeting logistics with legal, finance, and other teams; distribute materials securely.
• Plan executive offsites, team meetings, and customer/partner visits with logistics coordination.
• Handle confidential information with discretion and in line with company policies.
• Maintain organized records and develop processes to improve executive support.
• Support defined projects through research, coordination, and deadline tracking.

Skills

Executive calendar management

Travel planning

Communications

Stakeholder coordination

Meeting logistics

Discretion with confidential info

Process improvement

Project support

Tools

Microsoft 365

Video conferencing platforms

Expense management systems

Job description

Infleqtion, Inc. is seeking a proactive Executive Assistant to support members of the executive leadership team. You will manage complex calendars across time zones, coordinate travel and meetings, and ensure follow-up actions are tracked with accountable owners.

The role requires elite organizational skills, strong communication, and discretion handling sensitive information while collaborating with science, engineering, and corporate teams in a fast-moving tech environment.