Executive Assistant

Entangled Future; Louisville (CO); On-site; USD 60,000 - 90,000; Full time

Job summary

Infleqtion in Louisville, CO is seeking a proactive Executive Assistant to support members of the executive leadership team. This mid-level, full-time role focuses on managing calendars, coordinating travel, preparing briefing materials, and ensuring smooth communication across the organization.

You will anticipate needs, exercise sound judgment, and handle confidential information with discretion while coordinating cross-functional teams including scientific, engineering, and commercial groups.

Qualifications

• Experience supporting executive leadership teams.
• Strong organizational and time-management skills.
• Ability to handle sensitive information discreetly.

Responsibilities

• Manage complex executive calendars across time zones.
• Coordinate domestic and international travel and expenses.
• Prepare agendas and briefing materials; track follow-ups.
• Draft communications and presentations with executive tone.
• Coordinate stakeholder relationships with employees, customers, partners.
• Support board and leadership with logistics and materials.
• Plan executive offsites, meetings, and visits.
• Handle confidential information per policy.

Skills

Calendar management

Travel coordination

Meeting logistics

Communication

Stakeholder management

Confidential information handling

Executive support

Job description

Executive Assistant at Infleqtion, Louisville, Colorado, United States. A mid-level full time position in the Administrative and Executive Support team, listed under business operations.

About the Role

Infleqtion is seeking a proactive, highly organized Executive Assistant to support members of the executive leadership team. This role will help leaders use their time effectively, stay prepared for key decisions, and maintain strong communication across a fast-moving technology business. The ideal candidate anticipates needs, exercises sound judgment, and handles sensitive information with discretion. You will coordinate complex schedules, manage travel and meeting logistics, and ensure commitments and follow-up actions remain on track while working with colleagues across scientific, engineering, commercial, and corporate functions.

Key Responsibilities

• Executive calendar and priorities: Manage complex calendars across time zones, resolve scheduling conflicts, and protect time for strategic priorities, preparation, and focused work.
• Travel and expenses: Coordinate domestic and international travel, prepare detailed itineraries, manage changes, and submit accurate expense reports.
• Meeting preparation and follow-through: Organize leadership meetings, prepare agendas and briefing materials, capture decisions and action items, and track follow-up with accountable owners.
• Communications: Draft and edit correspondence, presentations, and meeting materials with attention to accuracy, clarity, and executive voice.
• Stakeholder coordination: Serve as a professional point of contact for employees, customers, partners, investors, and other external stakeholders.
• Board and leadership support: Coordinate meeting logistics and the secure distribution of materials in partnership with the appropriate executive, legal, and finance teams.
• Events and visits: Plan executive offsites, team meetings, and customer or partner visits, coordinating facilities, technology, catering, and other logistics.
• Confidential information: Handle sensitive business, personnel, financial, and technical information with discretion and in accordance with company policies.

Benefits

• 100% company-paid medical, dental, vision, short/long-term disability
• Employer-funded Health Savings Account
• Unlimited PTO
• 401(k) match
• Company-paid Life and AD&D Insurance
• Flexible Savings Account
• Paid FMLA, Maternity/Paternity Leave
• Employee Assistance Program
• Student Loan Repayment
• Equity Program