Executive Assistant for High-Impact Leadership

Reign Maker Talent; United States; Remote; USD 60,000 - 70,000; Full time

Job summary

Reign Maker Group is seeking an Executive Assistant to support our executive team with structured scheduling, project coordination, and discreet handling of sensitive information. You will manage complex calendars, coordinate meetings, travel, and communications to keep leaders focused and productive.

The role requires at least two years in executive support, strong organizational and written skills, and the ability to navigate shifting priorities.

Qualifications

• Manage complex calendars for the CEO and executives.
• Coordinate meeting logistics, agendas, materials, notes, and follow-up items.
• Arrange travel, prepare itineraries, and manage related expenses.
• Track executive priorities, deadlines, and decisions; follow up with stakeholders to keep work moving.
• Support projects that involve multiple leaders or teams by organizing timelines, documenting next steps, and monitoring progress.
• Draft and proofread emails, presentations, and other communications as needed.
• Serve as a thoughtful point of contact for internal and external partners, handling requests professionally and knowing when to elevate.
• Help improve administrative workflows and create order as the business grows.
• Handle sensitive information with care and discretion.

Responsibilities

• Manage calendar complexity for the CEO and senior leaders, ensuring optimal time use.
• Coordinate logistics for meetings, agendas, and note-taking with follow-up actions.
• Arrange travel and manage related expenses and itineraries.
• Track priorities and deadlines, proactively following up with stakeholders.
• Support cross-team projects with timelines and clear next steps.

Skills

Calendar management

Executive support

Project coordination

Communication

Discretion/confidentiality

Stakeholder management

Organization

Tools

Calendar apps

Office suite (Docs/Sheets/Slides)

Collaboration tools

Job description

Reign Maker Group is seeking an Executive Assistant to support our executive team with structured scheduling, project coordination, and discreet handling of sensitive information. You will manage complex calendars, coordinate meetings, travel, and communications to keep leaders focused and productive.

The role requires at least two years in executive support, strong organizational and written skills, and the ability to navigate shifting priorities.