Senior Executive Assistant to the CEO & Board Liaison

The Legacy Senior Communities; Dallas (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

The Legacy Senior Communities in Dallas, TX seeks an Executive Assistant to the CEO. This role provides high-level administrative support, manages calendars, prepares presentations, and coordinates with the board and senior leadership.

The ideal candidate has 5+ years in similar roles, thrives in a nonprofit environment, and maintains discretion with confidential matters. Responsibilities include calendar management, drafting board materials, coordinating events, and handling inquiries with

Qualifications

• Bachelor’s degree preferred in related field.
• Minimum of 5 years’ professional experience preferred.
• Experience with not-for-profit organizations and boards.
• Excellent written and oral communication skills.

Responsibilities

• Manage sensitive matters with confidentiality and discretion.
• Sustain a daily calendar of meetings and events.
• Prepare Word/Excel/PowerPoint docs, agendas, minutes, and reports.
• Screen calls; take messages; provide information as needed.
• Excellent communication and time management; meet deadlines.
• Plan corporate and board events (meetings, luncheons, annual meetings).
• Maintain corporate records (bylaws, minutes, resolutions).
• Draft and prepare board correspondence for executives and boards.
• Interface with large Board of Trustees, community leaders, donors.
• Be responsive to emails/texts/phone calls outside business hours.
• Greet and assist Executive guests; answer inquiries.
• Use discretion and good judgment for C-Level matters.
• Represent the company with follow-through and sound judgment.
• Complete ad hoc projects assigned.
• Organize complex calendars; resolve scheduling issues.
• Procure office supplies; maintain office equipment; interface with vendors.
• Other duties as assigned.

Skills

Communication skills

Confidentiality

Self-starter

Microsoft Word

Microsoft Excel

PowerPoint

Publisher

Minutes transcription

Organizational skills

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Publisher

Job description

The Legacy Senior Communities in Dallas, TX seeks an Executive Assistant to the CEO. This role provides high-level administrative support, manages calendars, prepares presentations, and coordinates with the board and senior leadership.

The ideal candidate has 5+ years in similar roles, thrives in a nonprofit environment, and maintains discretion with confidential matters. Responsibilities include calendar management, drafting board materials, coordinating events, and handling inquiries with