Executive Assistant to the CEO

The Legacy Senior Communities; Dallas (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

The Legacy Senior Communities in Dallas, TX seeks an Executive Assistant to the CEO. This role provides high-level administrative support, manages calendars, prepares presentations, and coordinates with the board and senior leadership.

The ideal candidate has 5+ years in similar roles, thrives in a nonprofit environment, and maintains discretion with confidential matters. Responsibilities include calendar management, drafting board materials, coordinating events, and handling inquiries with

Qualifications

• Bachelor’s degree preferred in related field.
• Minimum of 5 years’ professional experience preferred.
• Experience with not-for-profit organizations and boards.
• Excellent written and oral communication skills.

Responsibilities

• Manage sensitive matters with confidentiality and discretion.
• Sustain a daily calendar of meetings and events.
• Prepare Word/Excel/PowerPoint docs, agendas, minutes, and reports.
• Screen calls; take messages; provide information as needed.
• Excellent communication and time management; meet deadlines.
• Plan corporate and board events (meetings, luncheons, annual meetings).
• Maintain corporate records (bylaws, minutes, resolutions).
• Draft and prepare board correspondence for executives and boards.
• Interface with large Board of Trustees, community leaders, donors.
• Be responsive to emails/texts/phone calls outside business hours.
• Greet and assist Executive guests; answer inquiries.
• Use discretion and good judgment for C-Level matters.
• Represent the company with follow-through and sound judgment.
• Complete ad hoc projects assigned.
• Organize complex calendars; resolve scheduling issues.
• Procure office supplies; maintain office equipment; interface with vendors.
• Other duties as assigned.

Skills

Communication skills

Confidentiality

Self-starter

Microsoft Word

Microsoft Excel

PowerPoint

Publisher

Minutes transcription

Organizational skills

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Publisher

Job description

Position: Executive Assistant to the CEO

Location: Dallas, TX

Job Id:1871

# of Openings:1

About The Legacy Difference

From one generation to the next, The Legacy Senior Communities has been here to care for our Jewish seniors. Today, the not-for-profit LSC remains steadfast to its Jewish values, but has evolved to serve Dallas seniors of all faiths. Through strong leadership and innovation, LSC is committed to meeting the changing needs of seniors and their families and offers a full continuum of care: independent living, assisted living, memory support, skilled nursing and rehab, in-home care, and hospice.

Our Values

Excellence is an ongoing process, and we pledge to invest in the pursuit of excellence in care, practice, and facilities so that the residents and clients, their families, and our team members experience outstanding quality and service in their interactions with us.

Compassionate Care goes beyond treatment and proficiency to the heart of our mission and devote ourselves to caring for and about our residents and clients, their families, and our team members with empathy, warmth, and respect.

Integrity is vital to creating and maintaining authentic relationships. We commit to the alignment and transparency of our words, behaviors, and actions across our organization.

Jewish Values & Culture are inherent in everything we do. Respect, dignity, mindfulness, and generosity are hallmarks of Jewish values, and we dedicate ourselves to nurturing meaningful relationships, aligning with Jewish culture and traditions throughout our communities.

About the Role

The Executive Assistant will provide high-level administrative support to the CEO, Chairman of the Board of Directors, Committee Chairs, and other executives as assigned with a high level of professionalism and in a manner that reflects positively on the organization. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare and assist in developing Word, Excel, PowerPoint presentations, agendas, meeting minutes, reports, special projects and other documents in support of objectives for the organization.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Plan corporate and board events such as business meetings, luncheons, annual meetings, staff functions, and corporate parties.
• Maintain all Corporate books encompassing bylaws, Articles of Incorporation, minutes, resolutions, etc.
• Draft and prepare correspondence for board meetings, and organizations that the executive is involved with
• Interface extensively with large, high-profile Board of Trustees, community leadership and donors.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Complete ad hoc projects assigned
• Organize complex calendars and schedules; resolving any scheduling issues
• Function as office manager in areas of procurement of office supplies and maintenance of office machines, such as postage meter and copier.
• Interface with corporate vendors as necessary.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

To perform this job successfully, an individual must be mature, an independent self-starter, and able to perform each essential duty at the highest level. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATIONAL REQUIREMENTS AND EXPERIENCE:

• Bachelor’s degree preferred in related field of study
• Minimum of 5 years’ professional experience preferred
• Experience with not-for-profit organizations and boards
• Must be able to maintain a high level of confidentiality
• Excellent written and oral communication skills
• Must be proficient in Microsoft Word, Excel, Power Point, Publisher
• Must know shorthand or possess skills required to take and transcribe meeting minutes

We Offer

• Competitive salary and performance incentives
• Comprehensive Medical and Dental coverage for you and your family (FTE)
• Paid time off accrual from Day 1 (FTE)
• Build your future with a 403(b)-retirement plan

Equal Employment Opportunity (EEO) Statement

The Legacy Senior Communities is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other legally protected characteristic.

I-9 and E-Verify Compliance

Employment eligibility will be verified through the U.S. Department of Homeland Security’s E-Verify system. All applicants must provide valid documentation to establish identity and authorization to work in the United States, as required by federal law.