Senior Executive Assistant to the Cabinet

Montebello Unified School District; Shandon (CA); On-site; USD 71,000 - 89,000; Full time

Job summary

Montebello Unified School District is seeking an Executive Assistant II to provide secretarial and administrative support to an executive cabinet member. The role involves handling highly confidential matters, coordinating with directors and supervisors, and ensuring board materials are prepared and accurate.

The position requires managing calendars, scheduling meetings, taking minutes, and maintaining confidential files.

Qualifications

• High school diploma or GED; five years of progressively responsible administrative or secretarial experience.
• Experience in a public K-12 district preferred.
• Ability to handle confidential information and complex issues.

Responsibilities

• Provides secretarial and administrative support to an executive cabinet member; drafts memoranda, correspondence and board materials, handling highly confidential information.
• Reviews board agenda items for accuracy and prepares information for signature.
• Maintains calendar, coordinates meetings and attends division meetings to stay informed.
• Screens visitors and calls, provides information and handles sensitive requests with discretion.
• Acts as liaison between the executive cabinet member and department heads to coordinate matters.
• Prepares reports, correspondence, and presentations and assists with procurement of equipment and supplies.

Skills

Office administration

Time management

Communication

Confidentiality

Lead work direction

Education

High school diploma

Tools

Word processing

Spreadsheets

Databases

Job description

Montebello Unified School District is seeking an Executive Assistant II to provide secretarial and administrative support to an executive cabinet member. The role involves handling highly confidential matters, coordinating with directors and supervisors, and ensuring board materials are prepared and accurate.

The position requires managing calendars, scheduling meetings, taking minutes, and maintaining confidential files.