Senior Administrative Secretary & Board Support

Bakersfield City School District; Bakersfield (CA); On-site; USD 45,000 - 69,000; Full time

Job summary

Bakersfield City School District seeks an Administrative Secretary III, Confidential to provide professional support to educational administration. The role includes transcribing dictation, document preparation, budgeting assistance and data reporting.

Responsibilities involve handling inquiries, coordinating files, preparing board materials, and assisting with minutes for meetings. Requires organization, independent judgment and a valid California driver for district business.

Qualifications

• Knowledge of office practices and procedures; familiarity with district policies and operations.
• Experience in stenographic and clerical work of responsible nature.
• Ability to proficiently take and transcribe dictation.
• Ability to utilize computer equipment/software to produce reports, letters, records and presentations.
• Ability to perform accurate computations and prepare statistical documentation; operate office machines.
• Ability to write and prepare reports, letters, surveys and legal documents of professional quality.
• Ability to exercise independent judgment and maintain quality control of outputs.
• Ability to work harmoniously with others; supervise and evaluate others' work.
• Must have a valid drivers license and personal car for district business.
• Must pass required tests.

Responsibilities

• Performs secretarial duties of responsible nature; takes and transcribes dictation; prepares letters, requisitions, surveys, resolutions and board materials.
• Answers inquiries using initiative within policies and procedures.
• Answers phone; schedules appointments; maintains files; supervises and prepares periodic reports.
• Compiles and prepares materials as assigned.
• Assists in developing and maintaining budget and accounting procedures; performs bookkeeping tasks.
• Reviews documents for accuracy and conformance to policies and procedures.
• Collects and compiles data; prepares office budget; interviews staff and public; handles inquiries.
• Prepares data for Board of Education meetings; may attend meetings and records minutes.
• May take and transcribe minutes at committee meetings with senior staff.
• Collaborates with Board members to schedule district meetings and distribute information.
• Performs other related duties as assigned.

Skills

Office procedures

Stenography

Dictation transcription

Computer skills

Data entry & computing

Documentation

Quality control

Team coordination

Driver's license

Testing compliance

Job description

Bakersfield City School District seeks an Administrative Secretary III, Confidential to provide professional support to educational administration. The role includes transcribing dictation, document preparation, budgeting assistance and data reporting.

Responsibilities involve handling inquiries, coordinating files, preparing board materials, and assisting with minutes for meetings. Requires organization, independent judgment and a valid California driver for district business.