Executive Administrative Assistant

Sylvania; Santa Barbara (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Santa Barbara Unified School District is seeking an Administrative Assistant IV to support an executive cabinet-level administrator within the Student & Family Services Department. The role requires coordinating agendas, travel, budgets, and records, while delivering high-level secretarial support in a fast-paced district environment.

A bachelor's degree in business or public administration or equivalent experience is required, along with strong computer skills, confidentiality, and the

Qualifications

• Bachelor’s degree in business or public administration or equivalent.
• Prior experience as administrative or executive assistant.
• Valid California Driver’s License.

Responsibilities

• Provide general administrative support to an executive cabinet member.
• Prepare agenda items for Board of Education and input into system.
• Arrange conference and travel; track expenditures and assist with budget.
• Create requisitions for supplies, materials, equipment.
• Schedule meetings, trainings, conferences and appointments.
• Assist with creation and maintenance of department procedures.
• Organize and maintain records for the executive administrator and department.
• Support overall operations of the department; attend to related duties.
• Maintain punctual and consistent attendance.

Skills

Office practices

HR systems

Customer service

Discretion & confidentiality

Deadline management

Google Workspace

Teamwork

Phone etiquette

Email etiquette

English proficiency

Independent work

Education

Bachelor’s degree

Tools

Google Workspace

QSS

Tyler-Munis

Escape

Job description

Santa Barbara Unified School District is seeking an Administrative Assistant IV to support an executive cabinet-level administrator within the Student & Family Services Department. The role requires coordinating agendas, travel, budgets, and records, while delivering high-level secretarial support in a fast-paced district environment.

A bachelor's degree in business or public administration or equivalent experience is required, along with strong computer skills, confidentiality, and the