Senior Executive Assistant to the C-Suite (Aerospace)

RMCI Inc; Alabama; On-site; USD 60,000 - 95,000; Full time

Job summary

RMCI Inc is seeking an Executive Assistant in Alabama to provide high-level administrative support to the C-suite, including calendar management, travel planning, and the preparation of communications and reports. The role requires discretion, professionalism, and the ability to handle complex, confidential tasks with minimal guidance.

The ideal candidate will have 5+ years supporting C-suite leaders, strong Microsoft Office skills, and a proven track record in coordinating executive meetings

Qualifications

• Bachelor's degree or higher.
• 5+ years in Aerospace & Defense industry a plus.
• 5+ years collaborating with C-suite leaders.
• 5+ years of experience organizing, facilitating, and executing large meetings or events with executive and senior customer stakeholders.
• 5+ years of experience with program management, project management, and/or business operations.

Responsibilities

• Anticipate the needs of the C-suite leader for events, presentations, discussions, and recurring processes; research, prepare, socialize, and review materials as appropriate for the event or meeting.
• Ability to effectively navigate complexity and ambiguity.
• Strong people skills, and a high level of discretion in handling confidential information.
• Professionalism in dealing with senior leaders, persuasive written and verbal communication skills, and strong attention to detail.
• The ability to analyze and summarize data for executive consumption, multitask effectively, and use sound judgment to execute complex tasks with minimal guidance is required.
• Experience developing executive-level presentations and facilitating leadership meetings.
• Help the C-suite leader stay on track with tasks and when necessary, assist with prioritization of tasks.
• Maintain an organized filing system of paper and electronic documents.
• Manage the organization’s action list as tracked by upper level executives.
• Assist other company administrative staff with special projects related to Board meetings, shareholder events, staff meetings, and other office functions.
• Provide administrative support to the leadership team, to include drafts of correspondence, reports, and meeting materials; travel arrangements and preparation of expense reports; extensive scheduling and calendar management; research projects; screen and return phone calls; make copies; scan materials; and other tasks as requested.
• Recruiting and hiring staff support.
• All other duties as assigned

Skills

Executive support

C-suite support

Calendar management

Communication

Confidentiality

Multitasking

Education

Bachelor's degree or higher

Tools

Microsoft Office

Microsoft SharePoint

Adobe products

Job description

RMCI Inc is seeking an Executive Assistant in Alabama to provide high-level administrative support to the C-suite, including calendar management, travel planning, and the preparation of communications and reports. The role requires discretion, professionalism, and the ability to handle complex, confidential tasks with minimal guidance.

The ideal candidate will have 5+ years supporting C-suite leaders, strong Microsoft Office skills, and a proven track record in coordinating executive meetings