Executive Assistant to the C-Suite | Global Travel & Exec Support

HEICO Aerospace; Miami (FL); Presencial; USD 65.000 - 95.000; Jornada completa

Descripción de la vacante

HEICO Aerospace is seeking an experienced Executive Assistant in the United States to partner with the executive team. You will manage calendars, coordinate internal and external meetings, arrange domestic and international travel, and handle confidential communications with discretion.

The role requires strong organizational skills and the ability to prepare reports, presentations and budgets for executive review.

Formación

• Minimum 5 years of proven experience as an Executive Assistant or in a similar senior administrative role.
• Strong PC and advanced proficiency with AI tools are required.

Responsabilidades

• Manage all calendars, including meetings, calls, travel and appointments.
• Coordinate internal and external meetings, including agendas, logistics and follow-ups.
• Coordinate domestic and international travel, including flights, hotels, ground transportation and itineraries.
• Manage and prioritize the executive's communications with full confidentiality, including screening and responding to emails, calls and correspondence, and determining matters requiring the executive's attention.
• Prepare the executive for meetings, presentations and conference calls, and brief them on important information beforehand.
• Prepare detailed financial reports. Consolidate monthly and quarterly data.
• Independently prepare, edit and finalize reports, presentations, memos, project timelines and other executive-level materials.
• Assist with corporate events, board meetings and other executive functions as required.
• Track deadlines, action items and ongoing projects to ensure timely completion.
• Responsible for compiling data to complete expense reporting, invoicing and basic budget tracking.

Conocimientos

Calendar management

Travel coordination

AI tools proficiency

Microsoft Office

Communication skills

Discretion and confidentiality

Educación

High School Diploma or GED

Associate's or Bachelor's degree preferred

Herramientas

Outlook

PowerPoint

Project

Descripción del empleo

HEICO Aerospace is seeking an experienced Executive Assistant in the United States to partner with the executive team. You will manage calendars, coordinate internal and external meetings, arrange domestic and international travel, and handle confidential communications with discretion.

The role requires strong organizational skills and the ability to prepare reports, presentations and budgets for executive review.