Senior Executive Assistant to the C‑Suite

MatrixCare; United States; On-site; USD 85,000 - 90,000; Full time

Job summary

MatrixCare, a cloud-based EHR provider serving post-acute and long-term care, is seeking an Executive Assistant to partner with the senior leadership team. You will manage complex calendars, coordinate meetings, and prepare materials to help executives focus on strategic priorities.

The ideal candidate is highly organized, discreet, and able to navigate a fast-paced environment. You will arrange domestic and international travel, support leadership communications, and collaborate with

Qualifications

• 5+ years of experience providing administrative or executive support, preferably supporting senior executives or C-suite leaders.
• Demonstrated experience managing complex calendars, scheduling priorities, and executive-level meetings.
• Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills with strong attention to detail.
• Proven ability to exercise discretion, sound judgment, and professionalism when handling confidential information.
• Strong interpersonal skills and the ability to build effective relationships across all levels of an organization.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, PowerPoint, and Excel.
• Ability to work independently, anticipate needs, and proactively solve problems with limited direction.

Responsibilities

• Provide high-level administrative and operational support to assigned executive leader(s).
• Manage complex calendars, including scheduling meetings, resolving conflicts, and proactively prioritizing commitments.
• Coordinate internal and external meetings, ensuring executives are appropriately prepared with agendas, materials, and relevant information.
• Arrange domestic and international travel, including flights, accommodations, transportation, itineraries, and related logistics.
• Prepare and process expense reports and support other administrative requirements in a timely and accurate manner.
• Coordinate leadership meetings, offsites, team events, and other executive-sponsored activities.
• Prepare and organize presentations, reports, correspondence, meeting materials, and other executive communications.
• Track key commitments, decisions, and follow-up items to help ensure timely completion.
• Serve as a trusted liaison between executives and internal and external stakeholders, demonstrating professionalism and sound judgment.
• Anticipate executive needs, identify potential scheduling or operational challenges, and proactively recommend solutions.
• Partner closely with other Executive Assistants and cross-functional teams to coordinate leadership priorities and facilitate effective ways of working.
• Handle sensitive and confidential business and personnel information with the highest degree of discretion.

Skills

Interpersonal Skills

Organizational Skills

Verbal Communication Skills

Written Communication Skills

Time-Management Skills

Sound Judgment

Relationship Building

Professionalism

Discretion Handling Confidential Info

Calendar Management

Attention To Detail

Education

Bachelor's degree or equivalent combination of education and relevant professional experience

Tools

Microsoft 365 Applications

Outlook

Teams

Word

PowerPoint

Excel

Job description

MatrixCare, a cloud-based EHR provider serving post-acute and long-term care, is seeking an Executive Assistant to partner with the senior leadership team. You will manage complex calendars, coordinate meetings, and prepare materials to help executives focus on strategic priorities.

The ideal candidate is highly organized, discreet, and able to navigate a fast-paced environment. You will arrange domestic and international travel, support leadership communications, and collaborate with