Executive Assistant to Healthcare Leadership and Excel

Symphony Care Alliance

Jacksonville (FL)

On-site

USD 60,000 - 78,000

Full time

14 days+

Application generator

Stand out for this role — generate a tailored resume and cover letter in about a minute.

Get past ATS filters

Job summary

Symphony Care Alliance seeks a highly organized Executive Assistant to support senior leadership across multiple medical practices and locations. The role emphasizes advanced Excel use, reporting, and confidential handling of sensitive data in a fast-paced healthcare environment.

The ideal candidate will manage calendars, draft communications, prepare materials, pull and summarize operational reports, and coordinate cross-department collaboration to keep leadership aligned with priorities.

Qualifications

High school diploma or equivalent required; associate's or bachelor's degree preferred.
3+ years of executive assistant, administrative, healthcare operations, or medical office experience preferred.
Strong Microsoft Excel skills required, including formulas, filters, sorting, spreadsheets, and data organization.
Experience creating reports, trackers, and presentations.
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Experience with an electronic medical record or practice management system preferred; eClinicalWorks experience is a plus.
Ability to pull, review, organize, and summarize operational data.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Exceptional attention to detail and accuracy.
Ability to manage multiple projects, locations, and competing priorities.
Strong follow-through and ability to meet deadlines without repeated reminders.
Ability to work independently, take initiative, and anticipate leadership needs.
Professional demeanor and ability to communicate effectively with physicians and senior leadership.
Ability to handle confidential and sensitive information appropriately.

Responsibilities

Manage executive calendars, meetings, appointments, conference calls, and scheduling priorities.
Monitor and assist with executive email correspondence, follow-ups, and action items.
Draft and proofread professional emails, reports, presentations, meeting agendas, and internal communications.
Prepare meeting materials and track follow-up items to ensure completion.
Pull operational and clinical reports from medical practice systems and other reporting platforms.
Review reports for accuracy, identify missing information, and assist with organizing data for leadership review.
Create, update, and maintain Excel spreadsheets, trackers, dashboards, and operational reports.
Manipulate and organize Excel data using filters, sorting, formulas, pivot tables, and other reporting tools.
Compile provider productivity, patient volume, scheduling, procedure, referral, authorization, and other operational reports as requested.
Assist with monthly, weekly, and daily reporting for multiple medical offices and departments.
Track provider schedules, staffing needs, office performance, open positions, operational projects, and deadlines.
Assist with provider contracts, offer letters, onboarding documentation, credentialing follow-ups, and other provider-related administrative needs.
Coordinate communication between leadership, physicians, advanced practice providers, practice managers, regional leaders, billing, HR, finance, credentialing, and other departments.
Assist with medical office projects, acquisitions, transitions, office openings or closures, and workflow changes.
Maintain organized electronic files, contracts, spreadsheets, reports, and confidential documents.
Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.
Assist with expense reports, invoices, purchase requests, and administrative documentation.
Follow up with departments and team members on outstanding requests, reports, and deadlines.
Maintain strict confidentiality regarding patient, provider, employee, financial, and business information.
Perform special projects and additional operational duties as assigned.