Executive Assistant

MatrixCare; United States; Presencial; USD 85.000 - 90.000; Tempo integral

Resumo da vaga

MatrixCare, a cloud-based EHR provider serving post-acute and long-term care, is seeking an Executive Assistant to partner with the senior leadership team. You will manage complex calendars, coordinate meetings, and prepare materials to help executives focus on strategic priorities.

The ideal candidate is highly organized, discreet, and able to navigate a fast-paced environment. You will arrange domestic and international travel, support leadership communications, and collaborate with

Qualificações

• 5+ years of experience providing administrative or executive support, preferably supporting senior executives or C-suite leaders.
• Demonstrated experience managing complex calendars, scheduling priorities, and executive-level meetings.
• Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills with strong attention to detail.
• Proven ability to exercise discretion, sound judgment, and professionalism when handling confidential information.
• Strong interpersonal skills and the ability to build effective relationships across all levels of an organization.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, PowerPoint, and Excel.
• Ability to work independently, anticipate needs, and proactively solve problems with limited direction.

Responsabilidades

• Provide high-level administrative and operational support to assigned executive leader(s).
• Manage complex calendars, including scheduling meetings, resolving conflicts, and proactively prioritizing commitments.
• Coordinate internal and external meetings, ensuring executives are appropriately prepared with agendas, materials, and relevant information.
• Arrange domestic and international travel, including flights, accommodations, transportation, itineraries, and related logistics.
• Prepare and process expense reports and support other administrative requirements in a timely and accurate manner.
• Coordinate leadership meetings, offsites, team events, and other executive-sponsored activities.
• Prepare and organize presentations, reports, correspondence, meeting materials, and other executive communications.
• Track key commitments, decisions, and follow-up items to help ensure timely completion.
• Serve as a trusted liaison between executives and internal and external stakeholders, demonstrating professionalism and sound judgment.
• Anticipate executive needs, identify potential scheduling or operational challenges, and proactively recommend solutions.
• Partner closely with other Executive Assistants and cross-functional teams to coordinate leadership priorities and facilitate effective ways of working.
• Handle sensitive and confidential business and personnel information with the highest degree of discretion.

Conhecimentos

Interpersonal Skills

Organizational Skills

Verbal Communication Skills

Written Communication Skills

Time-Management Skills

Sound Judgment

Relationship Building

Professionalism

Discretion Handling Confidential Info

Calendar Management

Attention To Detail

Formação

Bachelor's degree or equivalent combination of education and relevant professional experience

Ferramentas

Microsoft 365 Applications

Outlook

Teams

Word

PowerPoint

Excel

Descrição da vaga

Highlights

• Interpersonal Skills
• Organizational Skills
• Excel
• Word
• Sound Judgment
• Relationship Building
• Verbal Communication Skills
• Time-Management Skills
• Effective Communication Skills
• Microsoft 365 Applications

Skills

• Written Communication Skills
• Expense Report Preparation
• Attention To Detail
• Powerpoint
• Teams
• Outlook
• Calendar Management
• Microsoft 365
• Professionalism
• Discretion Handling Confidential Information
• Interpersonal Skills
• Organizational Skills
• Excel
• Word
• Sound Judgment
• Relationship Building
• Verbal Communication Skills
• Time-Management Skills
• Effective Communication Skills
• Microsoft 365 Applications

Description

MatrixCare, a Frazier Healthcare Partners portfolio company, is a cloud-based EHR software provider serving more than 15,000 providers across skilled nursing, senior living, life plan communities, home health, and hospice. MatrixCare is a multi-year Best in KLAS winner and one of the largest technology platforms serving the post-acute and long-term care continuum.

About The Role

We are looking for a highly organized, proactive, and trusted Executive Assistant to provide comprehensive administrative and operational support to members of the executive leadership team. This role will serve as a key partner to executives, helping manage priorities, coordinate complex schedules, facilitate effective communication, and ensure leaders can focus their time on the highest-impact business priorities.

The ideal candidate is highly detail-oriented, exercises excellent judgment and discretion, anticipates needs, and thrives in a fast-paced environment with competing priorities.

What You'll Do

• Provide high-level administrative and operational support to assigned executive leader(s).
• Manage complex calendars, including scheduling meetings, resolving conflicts, and proactively prioritizing commitments.
• Coordinate internal and external meetings, ensuring executives are appropriately prepared with agendas, materials, and relevant information.
• Arrange domestic and international travel, including flights, accommodations, transportation, itineraries, and related logistics.
• Prepare and process expense reports and support other administrative requirements in a timely and accurate manner.
• Coordinate leadership meetings, offsites, team events, and other executive-sponsored activities.
• Prepare and organize presentations, reports, correspondence, meeting materials, and other executive communications.
• Track key commitments, decisions, and follow-up items to help ensure timely completion.
• Serve as a trusted liaison between executives and internal and external stakeholders, demonstrating professionalism and sound judgment.
• Anticipate executive needs, identify potential scheduling or operational challenges, and proactively recommend solutions.
• Partner closely with other Executive Assistants and cross-functional teams to coordinate leadership priorities and facilitate effective ways of working.
• Handle sensitive and confidential business and personnel information with the highest degree of discretion.

Required Qualifications

• 5+ years of experience providing administrative or executive support, preferably supporting senior executives or C-suite leaders.
• Demonstrated experience managing complex calendars, scheduling priorities, and executive-level meetings.
• Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills with strong attention to detail.
• Proven ability to exercise discretion, sound judgment, and professionalism when handling confidential information.
• Strong interpersonal skills and the ability to build effective relationships across all levels of an organization.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, PowerPoint, and Excel.
• Ability to work independently, anticipate needs, and proactively solve problems with limited direction.

Preferred Qualifications

• Experience supporting multiple senior executives or members of an executive leadership team.
• Experience working within healthcare technology, SaaS, technology, or another dynamic corporate environment.
• Experience coordinating executive-level meetings, leadership offsites, and complex domestic or international travel.
• Experience working across geographically dispersed or global teams.
• Bachelor's degree or equivalent combination of education and relevant professional experience

What Success Looks Like

• Establishes a strong, trusted partnership with the executive(s) supported and develops a clear understanding of their priorities and working preferences.
• Proactively manages calendars and commitments so executive time is focused on the highest-value business priorities.
• Ensures meetings, travel, events, and executive communications are coordinated efficiently and accurately.
• Anticipates potential issues and resolves them proactively with sound judgment and minimal oversight.
• Builds strong relationships across the organization and becomes a reliable point of coordination for key stakeholders.
• Demonstrates exceptional discretion and professionalism when managing confidential or sensitive information.

Why Join MatrixCare?

At MatrixCare, we are committed to fostering a culture where teammates can grow their careers and make an impact on the healthcare industry. We offer opportunities to contribute to innovative solutions that help improve care delivery, while benefiting from a flexible and supportive work environment. Our teammate value proposition includes comprehensive health and wellness benefits, professional development opportunities, and a collaborative culture built on trust, innovation, and teamwork. By joining MatrixCare, you'll be part of a purpose-driven organization dedicated to advancing healthcare technology and creating an exceptional experience for both teammates and customers.

Work Environment / Location Expectations

• Role based in the United States.
• Work arrangements and location expectations will be confirmed as part of the recruitment process.

Equal Employment Opportunity / Legal Statements

MatrixCare is committed to fostering a diverse and inclusive workplace where every individual is treated with respect and dignity. MatrixCare is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, business needs, and performance, without regard to race, color, religion, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, national origin, age, disability, veteran or military status, genetic information, or any other characteristic protected by applicable law. MatrixCare provides reasonable accommodations to qualified applicants and employees as required by applicable law, including throughout the recruitment and employment process.

Compensation & Benefits

We are shaping the future at MatrixCare, and we recognize the need to build on and broaden our existing skills and continue to attract and retain the world’s best talent. We work hard to offer holistic benefits packages, provide flexible work arrangements, cultivate a workforce culture that allows employees to grow personally and professionally, and deliver competitive salaries to our team members. This position qualifies for a comprehensive benefits package and individual pay decisions are based on a variety of factors, such as the candidate’s geographic work location, relevant qualifications, work experience, and skills. At MatrixCare it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this position is: $85,000-90,000/Year

MatrixCare is an equal opportunity employer. This job description is intended to describe the general nature and level of work performed; it is not an exhaustive list of all duties, responsibilities, and qualifications.