C-Suite Executive Assistant

Atlas Healthcare Partners; Phoenix (AZ); Vor Ort; USD 55.000 - 80.000; Vollzeit

Benefits dieser Stelle

Health and dental benefits

Matching retirement package

Zusammenfassung

Atlas Healthcare Partners is seeking an Executive Administrative Assistant to support the leadership team in a fast-paced ambulatory surgery center management environment. You will manage calendars, organize meetings, prepare reports, and coordinate travel while maintaining confidentiality and professionalism.

The role requires strong MS Office skills, four+ years of administrative support experience, and experience supporting C-suite execs.

Qualifikationen

• Associate’s Degree or equivalent experience required.
• Working knowledge of clerical and administrative services as normally demonstrated through at least four years of administrative support experience.
• Three plus years of direct C-Suite support experience.
• Must have the ability to follow oral and written directions as they relate to the functions listed above.
• Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as provide assistance with incoming telephone calls and walk-ins.
• Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above.
• Must have the ability to organize, prioritize and multi-task workload in a fast-paced environment and maintain a professional manner.
• Proficient in MS Office Suite.
• Bachelor’s degree and additional experience preferred.

Aufgaben

• Proactively managing executive calendars, which include appointments in multiple time zones, and accommodating last-minute changes and urgent business needs as required.
• Supports multiple Executives and departmental team members. Detail-oriented and high level of organization and communication is required in this role.
• Prepares, collates, and distributes various reports and requests in a timely and accurate manner.
• Screens telephone calls and visitors for Executives while directing them to the appropriate parties.
• Performs confidential executive administrative functions where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.
• Coordinate supervisor’s and/or department’s calendar, including scheduling meetings and appointments, and following established instructions.
• May coordinate training classes, registration and preparation of all materials, AVA setup, and other meeting preparation per Executive or Manager’s request.
• Develop meeting materials/agendas and prepare written data of attendance, etc.
• Reconciliation of related invoices and expenses for Executives.
• Arrangement of travel and hotel accommodations for executives and visitors as necessary.
• May open and screen mail directed to supervisor. Composes timely and professional responses to inquiries and ascertains which items are of top priority/ urgency and communicates to manager and executive accordingly.
• May provide clerical and administrative support to department staff per manager or executive’s request.

Kenntnisse

Calendar management

Executive support

Communication

Discretion / confidentiality

Multi-tasking

MS Office Suite

Ausbildung

Associate degree or equivalent experience

Bachelor’s degree preferred

Tools

MS Office Suite

Jobbeschreibung

Atlas Healthcare Partners is seeking an Executive Administrative Assistant to support the leadership team in a fast-paced ambulatory surgery center management environment. You will manage calendars, organize meetings, prepare reports, and coordinate travel while maintaining confidentiality and professionalism.

The role requires strong MS Office skills, four+ years of administrative support experience, and experience supporting C-suite execs.