Senior Executive Assistant to Security Leader (In-Office)

Amazon Inc.; Seattle (WA); On-site; USD 85,000 - 120,000; Full time

Job summary

Amazon Security is seeking an experienced and proactive Executive Assistant to support a senior leader in a fast-paced, high-impact environment.

This role enables organizational effectiveness through exceptional administrative and operational support, requiring discretion, anticipation of needs, and professionalism.

You will manage complex calendars, plan travel, prepare meetings and briefings, oversee expenses and POs, coordinate events, and ensure smooth day-to-day operations across teams.

Responsibilities

• Calendar & Scheduling Management: Proactively manage complex, multi-timezone calendars with prepared agendas and materials; protect focused work time to optimize leader productivity.
• Travel Planning & Logistics: Arrange domestic and international travel end-to-end, including itineraries and expense processing.
• Meeting Preparation & Follow-up: Prepare briefing documents and talking points; capture action items and drive follow-through across stakeholders.
• Expense & Purchase Order Management: Handle expense reports, purchase orders, budget tracking, corporate card reconciliation, and vendor payments per policies.
• Event Coordination: Plan and execute offsites, all-hands, morale events, and cross-functional events.
• Cross-Team Communication & Coordination: Draft communications, manage information flow, onboard new hires, maintain org charts and distribution lists.
• Program Management & Operational Support: Drive cadences, track goals, manage trackers/dashboards, coordinate cross-functional programs, and partner with finance, HR, and recruiting.

Job description

Amazon Security is seeking an experienced and proactive Executive Assistant to support a senior leader in a fast-paced, high-impact environment.

This role enables organizational effectiveness through exceptional administrative and operational support, requiring discretion, anticipation of needs, and professionalism.

You will manage complex calendars, plan travel, prepare meetings and briefings, oversee expenses and POs, coordinate events, and ensure smooth day-to-day operations across teams.