Senior Executive Assistant to Security Leader — Global Ops

Amazon Inc.; Omaha (NE); On-site; USD 99,000 - 160,000; Full time

Job summary

Amazon Web Services, Inc. is seeking a proactive Senior Executive Assistant to support a senior leader within the Amazon Security organization.

This role demands discretion, anticipation of needs, and superb organizational skills to maintain complex calendars, travel, meetings, and cross-team communications in a fast-paced environment. You will manage multi-timezone calendars, coordinate domestic and international travel, prepare briefing materials, track expenses, and support program cadences

Qualifications

• Experience providing executive-level support in a fast-paced environment.
• Proven ability to manage complex, multi-time-zone calendars and schedule meetings.
• Experience coordinating domestic and international travel and related expenses.

Responsibilities

• Calendar & Scheduling Management: Proactively manage complex, multi-timezone calendars — resolve conflicts, coordinate meetings with prepared agendas and materials, and protect focused work time to optimize leader productivity.
• Travel Planning & Logistics: Arrange domestic and international travel end-to-end, including itineraries, adjustments, and prompt expense processing.
• Meeting Preparation & Follow-up: Prepare briefing documents and talking points; attend meetings to capture action items and drive follow-through and accountability across stakeholders.
• Expense & Purchase Order Management: Manage expense reports, purchase orders, budget tracking, corporate card reconciliation, and vendor payments in compliance with Amazon financial policies.
• Event Coordination: Plan and execute offsites, all-hands, morale events, and cross-functional events — owning venue, logistics, and attendee communications.
• Cross-Team Communication & Coordination: Serve as the connective tissue between the leader, directs, and partner teams — drafting communications, managing information flow, onboarding new hires, and maintaining org charts and distribution lists.
• Program Management & Operational Support: Drive operational cadences (WBRs, MBRs, planning cycles); track goals and flag risks; own mechanisms (trackers, dashboards, wikis); coordinate cross-functional programs end-to-end; identify process improvements; partner with finance, HR, and recruiting on organizational workflows.

Skills

Executive support experience

Calendar management

Travel planning

Tools

Microsoft Office

Job description

Amazon Web Services, Inc. is seeking a proactive Senior Executive Assistant to support a senior leader within the Amazon Security organization.

This role demands discretion, anticipation of needs, and superb organizational skills to maintain complex calendars, travel, meetings, and cross-team communications in a fast-paced environment. You will manage multi-timezone calendars, coordinate domestic and international travel, prepare briefing materials, track expenses, and support program cadences