Senior Executive Assistant to President & COO — Fast-Paced, Strategic Support

Niceboard; New York (NY); Presencial; USD 125.000 - 160.000; Jornada completa

Descripción de la vacante

Sphere Entertainment Co. is seeking an Executive Administrative Assistant to provide high-level support to the President and COO. This role requires autonomy in a fast-paced, high-velocity environment with shifting priorities and confidential handling of information.

The position involves proactive calendar management, cross-team collaboration, and travel logistics with the President and COO. Candidates should have 10+ years of experience supporting executives, strong discretion, and advanced MS

Formación

• 10+ years hands-on experience supporting C-Suite executives in a fast-paced environment.
• Ability to anticipate needs, manage multiple priorities, and protect confidentiality.
• Proactive, adaptable, and able to navigate shifting priorities.
• Strong judgment, discretion, and professional demeanor.
• Excellent communication and collaboration with executive teams.

Responsabilidades

• Proactive Calendar & Workflow Management: Own and optimize shifting schedules across East and West Coast offices with a rapid-response environment; anticipate scheduling conflicts and resolve them before friction occurs.
• Agile Problem Solving & Context Switching: Navigate an always shifting, fast-paced environment. Switch gears instantly between widely different projects, independently prioritize tasks, manage ambiguity, and adapt to sudden real-time changes without losing focus.
• Intentional Collaborator: Act as a high-touch, fast moving liaison across administrative teams, ensuring communication flows efficiently and critical information reaches the right stakeholders with urgency.
• High-Discretion Gatekeeping: Manage incoming correspondence, phone calls, and documentation under pressure, exercising sound judgment to determine immediate follow-up actions.
• Operational Execution & Tools: Manage complex operational approvals (expenses, payment authorizations, Coupa) and balancing ad-hoc projects.
• Required Travel: Travel alongside President and COO to support business operations. This travel can be last minute, and arrangements will change frequently. Includes managing the end-to-end travel logistics and comprehensive itineraries for these trips.
• Executive Materials: Design and format presentations and briefing materials, ensuring executives are fully prepared for fast-moving internal and external engagements.
• Flexibility: Maintain full availability to work outside standard business hours to accommodate shifting executive business needs, schedules and travel demands.

Herramientas

Microsoft Outlook

Excel

Word

PowerPoint

Descripción del empleo

Sphere Entertainment Co. is seeking an Executive Administrative Assistant to provide high-level support to the President and COO. This role requires autonomy in a fast-paced, high-velocity environment with shifting priorities and confidential handling of information.

The position involves proactive calendar management, cross-team collaboration, and travel logistics with the President and COO. Candidates should have 10+ years of experience supporting executives, strong discretion, and advanced MS