Senior Executive Assistant: Strategic Calendar & Travel

Sphere Entertainment Co.; Burbank (CA); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Light travel

Job summary

Sphere Entertainment Co. is seeking a Senior Administrative Assistant to provide comprehensive administrative support to senior leadership and teams.

The role demands independence, strategic thinking, and a proactive approach to calendar management, travel planning, and confidential information handling. You will collaborate with multiple departments, manage high-priority schedules, and ensure seamless coverage across the organization, including events and executive communications.

Qualifications

• Minimum of 5+ years experience supporting Senior executives in a matrixed organization.
• Must be well-organized, detail-oriented, and able to multi-task as a strategic thinker.
• Experience managing highly changeable calendars with tact and judgment.
• Demonstrated ability to learn organizational structure and execute team objectives.
• Able to maintain confidentiality and professionalism at all times.

Responsibilities

• Coordinate Executives’ meetings and schedules in a shifting calendar.
• Collaborate with other Administrative Assistants to share information.
• Serve as liaison across internal departments for smooth communication.
• Track actions and follow-ups to ensure timely completion.
• Prepare travel and expense reports using Concur or similar.
• Support team with printing, data entry, and office supply orders.
• Organize and maintain executive documents with proper version control.
• Provide regular communication and foster teamwork across the group.
• Coordinate meeting logistics including materials and A/V setup.
• Review emails/phone calls and determine follow-up actions.
• Prepare travel itineraries and arrange necessary contacts.
• Handle highly confidential information with discretion.
• Support events and off-sites in partnership with MSG teams.
• Archive documents and improve internal processes.
• Take on ad-hoc projects to support company initiatives.

Skills

Executive support

Calendar management

Communication

Confidentiality

Problem solving

Tools

Concur

Microsoft Office

Google Workspace

Slack

Zoom

MS Teams

Job description

Sphere Entertainment Co. is seeking a Senior Administrative Assistant to provide comprehensive administrative support to senior leadership and teams.

The role demands independence, strategic thinking, and a proactive approach to calendar management, travel planning, and confidential information handling. You will collaborate with multiple departments, manage high-priority schedules, and ensure seamless coverage across the organization, including events and executive communications.