Senior Executive Assistant to Tech & Entertainment Leaders

Sphere Entertainment Group, LLC; Burbank (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Sphere Entertainment Co. is seeking a Senior Administrative Assistant to provide comprehensive support to senior leadership and teams.

You will manage calendars, coordinate meetings, travel, and expenses while ensuring confidentiality and high-quality collaboration across departments. Ideal candidates will have 5+ years supporting executives, be highly organized, and proficient in MS Office, Google Workspace, and Concur.

Qualifications

• Minimum 5+ years experience supporting Senior executives in a matrixed organization.
• Must be well-organized, detail-oriented, and able to multi-task as a strategic thinker.
• Experience managing highly changeable calendars with tact, diplomacy and sound judgment.
• Demonstrated ability to learn organizational structure quickly and execute team objectives.
• Able to maintain confidentiality and professionalism at all times.
• Experience with Concur or a comparable platform for expenses and travel.
• Energetic, positive, outgoing, and resourceful.
• Proficient in Microsoft Outlook, Excel, Word, PowerPoint, Teams, Slack, Zoom, and Google Workspace.

Responsibilities

• Coordinate and arrange Executives’ meetings and schedules in an always shifting schedule.
• Collaborate with other Administrative Assistants to ensure access to necessary information.
• Serve as liaison across internal departments for smooth communication.
• Track meeting action items and follow-ups to ensure timely completion.
• Prepare travel and expense reports using Concur or similar program.
• Support team with printing, light data entry, meals, and office supplies.
• Organize and maintain documents for executive use with version control.
• Provide regular communication to foster teamwork and cooperation.
• Coordinate meeting logistics including materials and A/V setup.
• Prepare comprehensive event and travel itineraries and arrange all necessary details.
• Manage confidential information with discretion.

Skills

Calendar management

Meeting coordination

Travel planning

Expense reporting

Concur

Microsoft Office

Google Workspace

Team collaboration

Tools

Concur

Microsoft Outlook

Excel

Word

PowerPoint

Teams

Slack

Zoom

Google Workspace

Job description

Sphere Entertainment Co. is seeking a Senior Administrative Assistant to provide comprehensive support to senior leadership and teams.

You will manage calendars, coordinate meetings, travel, and expenses while ensuring confidentiality and high-quality collaboration across departments. Ideal candidates will have 5+ years supporting executives, be highly organized, and proficient in MS Office, Google Workspace, and Concur.