Senior Executive Assistant & Operations Partner

Vogrinc Search Group; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Vogrinc Search Group seeks a Senior Administrative Assistant to support senior leadership and the day-to-day operations of a growing investment firm. This highly visible role requires professionalism, proactive service, and strong organizational skills in a fast-paced environment.

The ideal candidate will manage complex calendars, travel, expense reporting, CRM-related tasks, and internal communications while coordinating meetings and special projects.

Qualifications

• 6+ years of administrative, executive assistant, or comparable professional experience.
• Experience supporting senior-level executives or leadership teams.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Highly professional with strong interpersonal skills and the ability to build relationships at all levels.
• Proactive mindset with the ability to anticipate needs, identify issues, and develop solutions.
• Strong attention to detail and high personal accountability.
• Ability to work independently and as part of a collaborative team.

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts and changing priorities to keep activities running smoothly.
• Communicate professionally with internal teams, executives, clients, vendors, and external stakeholders.
• Prepare reports, correspondence, presentations, and other materials as needed.
• Coordinate meetings, logistics, and materials; maintain conference rooms and office supplies.
• Provide reception coverage and assist with general administrative tasks as needed.
• Coordinate travel schedules and prepare comprehensive itineraries for senior team members.
• Assist with expense reporting and reconciliation; maintain travel documentation.
• Support onboarding initiatives and internal communications; assist with internal newsletters.

Skills

Calendar management

Executive support

Communication

Organization

Discretion

Proactive mindset

Multitasking

Relationship building

Tools

MS Word

MS Excel

PowerPoint

Outlook

Concur / Travel & Expense

MS Teams

Zoom

Job description

Vogrinc Search Group seeks a Senior Administrative Assistant to support senior leadership and the day-to-day operations of a growing investment firm. This highly visible role requires professionalism, proactive service, and strong organizational skills in a fast-paced environment.

The ideal candidate will manage complex calendars, travel, expense reporting, CRM-related tasks, and internal communications while coordinating meetings and special projects.